Training Materials for PRS and SSC Staff
This sheet is used when you have a academic year faculty member (14 day prorate) and you have a set number of days and/or a set amount of monies to pay and you want to figure out the standard hours.
This chart shows the change in the compensation rate in dollars and percentage. You can enter the same type of compensation rate (hourly, biweekly, or annualy) for the comparison to be accurate.
This document provides you information on how to request for a compensatory time payout by either the employee or supervisor and guidelines.
This document outlines how to create a delegation request.
This document provides detailed instructions on how to create reports on DEMIS, export data for analysis and other important functionalities.
Provides a highlevel overview of time and absence and where you should navigate within HR/Pay to complete time and absence functionalities.
This sheet is used to calculate the minimum biweekly rate based on standard hours. You will have to enter the standard hours per week.
This guide addresses holiday eligibility and reporting of holidays for university support staff, unclassified professional staff and fiscal year faculty/academic staff. Student employees and academic year faculty/academic staff are not eligible for holiday compensation; therefore these guidelines do not apply to them.
This is a general guide to assist with most scenarios; please contact HR hrdept@ku.edu if you have additional questions.
This document provides information on how to navigate to manage employee’s work schedule.
This document provides you information on how to view or modify timesheets in HR/Pay.
This document provides you with information on how to navigate and modify your employee’s punch (clock times) timesheet in HR/Pay.
This guide instructs non-benefits eligible salaried employees who are not Instructors of Record/Discussion Leaders, Graduate Research Assistants or Residential Graduate Assistants how to enter hours worked in HR/Pay for the purpose of determining Affordable Care Act (ACA) Eligibility.
This guide is intended for regular hourly employees whose worked hours and leave taken are less than their work scheduled hours and need to have leave without pay entered.
This document provides information on how time is reporting when worked during a holiday and certain conditions for exempt and non-exempt employees.
This document provides you information on how to create certain reports under KU TL Heads up report, including time reporting and absence.
This document shows how to use the Web Clock.
This document provides information on how to access payable time, and what is payable time.
This document provides an overview on the modules and pages in HR/Pay which include Job, Position, and Department budget tables and other important functionalities.
Instructions on how to report your time when staff are released due to inclement weather.
This diagram shows the relationships between job, position, funding, personal data, and other key modules or pages in HR/Pay.
This is notification of early deadlines for Time and Absence necessitated by the change in KU’s financial systems (FITC), holidays in November, December, and January, and State of Kansas (SOKS) payroll file receipt deadlines.
This guide include details on time reporting, time collection, absence management, earnings and leave codes.
The Heads up report is a tool to help track employees' time and absence for a pay period. This report provides you with detailed instructions on navigation and how to run the reports.
