Personnel Related Staff and Shared Service Center Staff Materials

Current News:

HR/Pay System updates November 5, 2023 (word document downloads)

HR/Pay Calendar for November 2023 to January 2024 Holidays (word document downloads)

Winter Break includes guidelines, reporting and questions & answers . (word document downloads)

HRM Partner Tile Guide

Provides an overview on the modules and pages in HR/Pay which include Job, Position, and Department budget tables and other important functionalities.

Team Time & Absence Tile (docx)

Reported Time Audit (docx) Audit page for time entry.

Guide to Time and Absence Reporting (doc)

Time Rounding Chart Established rounding for clock time reporting. HR/Pay

Time and Absence Details document

Guide include details on time reporting, time collection, absence management, earnings and leave codes.

Holiday Eligibility & Reporting Guide (doc)

Covers holiday eligibility and reporting of holidays for regular employees.

Time Reviewer Report

The Time Reviewer Report (pdf) Heads up report is a tool to help track employees' time and absence for a pay period. This report provides you with detailed instructions on navigation and how to run the reports.
How to Use the KU T L Heads Up Report (pdf) document provides you information on how to create certain reports under KU TL Heads up report, including time reporting and absence.
*An accessible version of the documents on this site will be made available upon request. Please contact our office at hrdept@ku.edu to request the document be made available in an accessible format.

Enrollment Exception (pdf)

Dissertation Catalog Listing of subjects and catalog values for the less than 6 hours enrollment with Dissertation approval for GTAs

Funding Materials and Forms

Oracle Tools

Group Email list (automatically created using HR/Pay Data)

Any document that is currently not accessible will be made available upon request, contact hrdept@ku.edu.