National Day of Mourning on January 9, 2025
The Lawrence and Edwards campuses will be closed on January 9, 2025, as a National Day of Mourning, honoring former President Jimmy Carter. From a Human Resources perspective, January 9th will be treated comparably to other closed holidays for time and absence reporting. The HR/Pay Team will load the holiday into timesheets on January 7, 2025, for the pay period beginning January 5, 2025.
For information regarding eligibility for holiday credit, holiday compensatory time and holiday pay, please visit Holidays | Human Resources.
A few highlights are below:
- Staff and fiscal year faculty who are appointed to regular positions with a regular work schedule will receive their normal pay as holiday credit.
- Staff and fiscal year faculty may be required by their supervisor to work on the National Day of Mourning. Those with a regular work schedule who are appointed to regular salaried (exempt) and hourly (non-exempt) positions will be granted holiday compensation if they are required to work.
- Supervisors should notify their employee(s) if there is an expectation to work on January 9th and the necessary work schedule as soon as possible.
- Exempt (salaried) unclassified fiscal year faculty, academic staff, and professional staff required to work will receive equivalent time off (i.e., accruing holiday compensation at the rate of one hour for every hour worked).
- Non-exempt (hourly) and exempt (salaried) University Support Staff, and non-exempt (hourly) unclassified professional staff will receive holiday compensation at the rate of 1.5 hours for each hour worked.
Guide to Time and Absence Reporting (PDF)
- Those eligible for the designated holiday who have previously requested an absence (leave) for January 9th should follow the appropriate guidance below:
- If the absence has been submitted or approved in HR/Pay, the employee should cancel the absence in HR/Pay using the Cancel Absences tile.
- If the absence was already approved, the supervisor will also need to approve the cancellation the employee submits.
- Absence Management Reporting Instructions
- If the absence has been submitted or approved in HR/Pay, the employee should cancel the absence in HR/Pay using the Cancel Absences tile.
- Temporary staff (including student hourly employees) and staff with irregular work schedules are not eligible for holiday credit and will only receive pay if required to work.
- This holiday will not affect the pay of GTAs and GRAs (i.e., salaried student employees).
For HR/Pay reporting issues please contact hrtransactions@ku.edu.