Graduate Students and ACA Eligibility
Time Reporting for ACA
- Graduate Student Time Reporting Brochure for ACA (pdf) - This chart describes how time is tracked and how ACA-Eligibility is determined for graduate students.
- How to Report Leave without Pay for Regular Hourly Employees - This guide is intended for hourly employees who, for specific reasons, have been informed they will need to enter leave without pay (LWOP), in HR/Pay. If you are an hourly employee who has not been asked to enter LWOP, please disregard this guide.
- How to Report ACA Hours when Required for Salaried Employees - This guide instructs salaried employees who are not Instructors, Graduate Research Assistants or Residential Graduate Assistants how to enter hours worked in HR/Pay for the purpose of determining ACA-Eligibility.
ACA-Related Policies and the GTA Memorandum of Agreement
- Employee Eligibility Requirements for the Affordable Care Act - This KU policy outlines employee eligibility for health insurance under the State Employee Health Plan pursuant to the provisions of the ACA.
- Student Employee Eligibility Requirements and Appointment Limits - This KU policy outlines the eligibility criteria and maximum appointment levels for student employees.
- Graduate Research Assistants (GRAs) and Affordable Care Act (ACA) Compliance - This KU policy outlines the nature of GRA employment as it relates to compliance with ACA.
- GTA Memorandum of Agreement (pdf)- The legal agreement between Graduate Teaching Assistants, the University of Kansas and the Board of Regents
Graduate Students who are not ACA-Eligible may still be eligible for the Graduate Student Health Insurance (GSHI) plan. For more information, please visit GSHI Eligibility.
*An accessible version of the PDFs on this site will be made available upon request. Please contact our office at email@example.com to request the document be made available in an accessible format.