Graduate Students and ACA Eligibility

Time Reporting for ACA

• Graduate Student Time Reporting Brochure for ACA (pdf) - This chart describes how time is tracked and how ACA-Eligibility is determined for graduate students.
• How to Report Leave without Pay for Regular Hourly Employees - This guide is intended for hourly employees who, for specific reasons, have been informed they will need to enter leave without pay (LWOP), in HR/Pay.  If you are an hourly employee who has not been asked to enter LWOP, please disregard this guide.  
• How to Report ACA Hours when Required for Salaried Employees - This guide instructs salaried employees who are not Instructors, Graduate Research Assistants or Residential Graduate Assistants how to enter hours worked in HR/Pay for the purpose of determining ACA-Eligibility.

ACA-Related Policies and the GTA Memorandum of Agreement

• Employee Eligibility Requirements for the Affordable Care Act  - This KU policy outlines employee eligibility for health insurance under the State Employee Health Plan pursuant to the provisions of the ACA.
• Student Employee Eligibility Requirements and Appointment Limits  - This KU policy outlines the eligibility criteria and maximum appointment levels for student employees.
• Graduate Research Assistants (GRAs) and Affordable Care Act (ACA) Compliance - This KU policy outlines the nature of GRA employment as it relates to compliance with ACA.
• GTA Memorandum of Agreement (pdf)- The legal agreement between Graduate Teaching Assistants, the University of Kansas and the Board of Regents

Additional Resources

Graduate Students who are not ACA-Eligible may still be eligible for the Graduate Student Health Insurance (GSHI) plan. For more information, please visit GSHI Eligibility.

*An accessible version of the PDFs on this site will be made available upon request. Please contact our office at hrdept@ku.edu to request the document be made available in an accessible format.