Access Personal and Pay Information

HR/Pay system

Access Personal, Pay and Compensation Information

Please note, in order to access HR/Pay, you will need to log in using your KU Online ID. If you do not have a KU Online ID, please visit KU Online ID and Password​ to sign up.

  • Personal Details tile - HR/Pay contains access for making Demographic, KU Directory and other employee changes etc.
    • Address - personal
    • Contact Details - phone
    • Emergency Contacts
    • Ethnic Groups
    • Disability
    • Veteran Status
    • Additional Information
    • My Historical Profile - service dates and recognition
    • KU Directory Info (doc) - work type and work location
    • Emergency Text Messages - link to myKU to sign up for alerts or opt out
  • Benefits tile - HR/Pay contains the Benefits Summary, links to State of Kansas Membership Health Plan portal and other informational sites.
  • KU Payroll Dashboard (doc) tile - HR/Pay contains Paychecks, access to update Direct Deposit, W4 and W2 information.
  • My Compensation tile - Compensation History shows your pay rate history (either hourly or biweekly).

 

HR/Pay Self Service - Employee General Information (pdf) - A general overview of the functions available to employees within HR/Pay

HR/Pay Self Service – Direct Deposit (pdf) - Self service instructions for changing direct deposit in HR/Pay

 

Inactive Employees - Employees will retain access in HR/Pay for paychecks and personal data for up to 400 days past their termination date. This will allow access to paychecks to validate W-2 or to update address.

 

*An accessible version of the documents on this site will be made available upon request. Please contact our office at hrdept@ku.edu to request the document be made available in an accessible format.

How To's

Tile:  Personal Data>KU Directory Info

 

Choose One:     



On-Site: Designation of working at a building owned or leased by KU

Hybrid: Work both On-Site and Remote

If hybrid indicate the average hours per week that you are working On-Site

Fully Remote: Not working at a building owned or leased by KU (home etc.)

If working in Kansas, please select the correct Kansas county.

If working outside of Kansas, please select the state.

The work type location chosen will change the Location Information. One location for each position held will need to be indicated as primary. If you are hybrid and split 50/50 default the primary to the On-Site location.

If you cannot find your value for Location, please email hrpay@ku.edu, and include the missing value.

Hybrid example below:

If an on-site room is not available, please email hrpay@ku.edu with the missing building and/or room.

Managers

Tile:  My Team

Supervisors have access to their employee’s directory data under the My Team Tile, using the related actions (blue circle) by the employee’s name. Select the Job and Personal Information option.