Time Rounding Chart

The chart below outlines how clock-in and clock-out times should be rounded in HR/Pay.

Clock Time (minutes after the hour)Punch Clock Time is Rounded To
on the hour - 7 min 29 sec0.00
7 min 30 sec - 22 min 29 sec0.25
22 min 30 sec - 37 min 29 sec0.50
37 min 30 sec - 52 min 29 sec0.75
52 min 30 sec - on the hour1.00

 

Time Rounding Examples

The following examples and scenarios are intended to help users understand the time rounding guidelines outlined in the above table.

Example 1

TimeTime InTime OutDurationTime InTime OutDurationTotal Duration
Actual7:59 a.m.12:05 p.m.4 hrs 6 mins1:30 p.m.5:38 p.m.4 hrs 8 mins8 hrs 14 mins
Rounding8:00 a.m.12:00 p.m.4.001:30 p.m.5:45 p.m.4.258.25

Example 2

TimeTime InTime OutDurationTime InTime OutDurationTotal Duration
Actual6:29 a.m.12:01 p.m.5 hrs 32 mins12:36 p.m.4:56 p.m.4 hrs 20 mins9 hrs 52 mins
Rounding6:30 a.m.12:00 p.m.5.5012:30 p.m.5:00 p.m.4.5010.00

Example 3

TimeTime InTime OutDurationTime InTime OutDurationTotal Duration
Actual7:45 a.m.12:01 p.m.4 hrs 16 mins1:01 p.m.5:03 p.m.4 hrs 2 mins8 hrs 18 mins
Rounding7:45 a.m.12:00 p.m.4.251:00 p.m.5:00 p.m.4.008.25

Additional Information

If you need further explanation about time rounding guidelines, please contact Human Resource Management at hrdept@hr.ku.edu or 785-864-4946.