Time Rounding Chart
The chart below outlines how clock-in and clock-out times should be rounded in HR/Pay.
| Clock Time (minutes after the hour) | Punch Clock Time is Rounded To |
|---|---|
| on the hour - 7 min 29 sec | 0.00 |
| 7 min 30 sec - 22 min 29 sec | 0.25 |
| 22 min 30 sec - 37 min 29 sec | 0.50 |
| 37 min 30 sec - 52 min 29 sec | 0.75 |
| 52 min 30 sec - on the hour | 1.00 |
Time Rounding Examples
The following examples and scenarios are intended to help users understand the time rounding guidelines outlined in the above table.
Example 1
| Time | Time In | Time Out | Duration | Time In | Time Out | Duration | Total Duration |
|---|---|---|---|---|---|---|---|
| Actual | 7:59 a.m. | 12:05 p.m. | 4 hrs 6 mins | 1:30 p.m. | 5:38 p.m. | 4 hrs 8 mins | 8 hrs 14 mins |
| Rounding | 8:00 a.m. | 12:00 p.m. | 4.00 | 1:30 p.m. | 5:45 p.m. | 4.25 | 8.25 |
Example 2
| Time | Time In | Time Out | Duration | Time In | Time Out | Duration | Total Duration |
|---|---|---|---|---|---|---|---|
| Actual | 6:29 a.m. | 12:01 p.m. | 5 hrs 32 mins | 12:36 p.m. | 4:56 p.m. | 4 hrs 20 mins | 9 hrs 52 mins |
| Rounding | 6:30 a.m. | 12:00 p.m. | 5.50 | 12:30 p.m. | 5:00 p.m. | 4.50 | 10.00 |
Example 3
| Time | Time In | Time Out | Duration | Time In | Time Out | Duration | Total Duration |
|---|---|---|---|---|---|---|---|
| Actual | 7:45 a.m. | 12:01 p.m. | 4 hrs 16 mins | 1:01 p.m. | 5:03 p.m. | 4 hrs 2 mins | 8 hrs 18 mins |
| Rounding | 7:45 a.m. | 12:00 p.m. | 4.25 | 1:00 p.m. | 5:00 p.m. | 4.00 | 8.25 |
Additional Information
If you need further explanation about time rounding guidelines, please contact Human Resources at hrdept@hr.ku.edu or 785-864-4946.