Training Materials for Employees
Employee Self Service Absence
This document outlines how to request and edit an absence and view your absence history in HR/Pay. This also covers the Manager (supervisor) using Absence on behalf of an employee.
This sheet is used when you have a academic year faculty member (14 day prorate) and you have a set number of days and/or a set amount of monies to pay and you want to figure out the standard hours.
This is a list of building codes used in the HR/Pay directory
This chart shows the change in the compensation rate in dollars and percentage. You can enter the same type of compensation rate (hourly, biweekly, or annualy) for the comparison to be accurate.
This document provides you information on how to request for a compensatory time payout by either the employee or supervisor and guidelines.
Email by Mike Rounds, Vice Provost of Operations sent to all employees on 4/26/20.
Document to cover the options for Time and Absence reporting during the KU designated Coronavirus (COVID-19) period. For employees, supervisors and departmental staff.
Enrollment,benefits and related policy guidelines for those who hold Faculty and Staff exempt positions.
Enrollment,benefits and related policy guidelines for those who hold Job Titles that include Graduate (student).
This document provides you information on how to view or modify timesheets in HR/Pay.
This guide instructs non-benefits eligible salaried employees who are not Instructors of Record/Discussion Leaders, Graduate Research Assistants or Residential Graduate Assistants how to enter hours worked in HR/Pay for the purpose of determining Affordable Care Act (ACA) Eligibility.
This guide is intended for regular hourly employees whose worked hours and leave taken are less than their work scheduled hours and need to have leave without pay entered.
This document provides information on how time is reporting when worked during a holiday and certain conditions for exempt and non-exempt employees.
This document shows how to use the Web Clock.
This document shows how to use the Web Clock on a non-Windows based mobile device.
This document provides information on how to access payable time, and what is payable time.
A general overview of the functions available to employees within HR/Pay
Self service instructions for changing direct deposit in HR/Pay
Instructions on how to report your time when staff are released due to inclement weather.
Governor Kelly has authorized state of Kansas employees to receive paid leave for volunteering at their local polling location on Nov. 3. 2020. This is only for this election due to the pandemic.
Memo for 2/15/21 and 2/16/21 -supervisors of regular hourly employees.
Instruction on reporting work time for those temporary employees who use an elapsed timesheet.
Instructions on reporting work time for those temporary employees who use the webclock.
This is notification of early deadlines due to the holidays in November, December, and January which impact the State of Kansas (SOKS) payroll file receipt deadlines.
Reminder and instructions to enter the Winter Admin Break time for regular hourly employees, their supervisors and time reviewers. This document was revised to add more details. 12/21/20
Memo that covers reporting for the Winter Break Leave December 2020 - distributed 11/1/20