Employee Materials (Under Active Revision)

• Absence Management (document)  Reporting Absences in HR/Pay Time and Absence Tile
• Academic Year Programs (Faculty reserves-withholding funds for summer disbursement and faculty/staff prepaid benefits for summer coverage)
• Affordable Care Act (ACA) (document)  Salaried Students HR/Pay Time and Absence Tile
• Benefits Tile  HR/Pay Contains the Benefits Summary, links to State of Kansas Membership Health Plan portal and other informational sites
• Directory - Assign Work Type (on-site, hybrid, fully remote) and Location
• Elapsed Timesheet (document)  HR/Pay Time and Absence Tile
• Guide to Time and Absence Reporting Overall Guide for Employees and Managers (supervisors)
  • ​Leave & Holidays (website link)
  • Inclement Weather Time Reporting Details (job aid document)
  • Holiday Eligibility & Reporting Guide (document)  General guide that covers holiday eligibility and reporting of holidays for regular employees.
• KU Payroll Dashboard HR/Pay Contains Paychecks (pdf), access to update DirectDeposit, W4 and W2 information
• Personal Details Tile HR/Pay Contains access for making Demographic, KU Directory and other employee changes etc.
• Building Codes for Directory List of building codes used in the HR/Pay Directory
• Time Rounding Chart Established rounding for clock time reporting.
• Web Clock Guide (document)  HR/Pay Time and Absence Tile

Inactive Employees -Employees will retain access in HR/Pay for paychecks and personal data for up to 400 days past their termination date. This will allow access to paychecks to validate W-2 or to update address.

Please note, in order to access HR/Pay, you will need to log in using your KU Online ID. If you do not have a KU Online ID, please visit KU Online ID and Password​ to sign up.