Empowering a Community of Excellence

Electronic Time Sheets

The electronic time sheet is very similar to a paper time sheet. An hourly (non-exempt) employee can enter actual hours worked into the electronic time sheet on a daily or weekly basis from their desktop computer or a compatible mobile device.  Please note that you must have a KU Online ID registered with KU Information Technology in order to report your time in the HR/Pay system. 

Screenshot of an electronic time sheet used to report hours worked in HR/Pay

Electronic Time Sheet







Who Uses an Electronic Time Sheet?

Regular hourly (non-exempt) employees who are not eligible for premium pay (shift differential, call-in/call-back, or stand-by), will need to use an electronic time sheet to record their hours worked.

Accessing the Electronic Time Sheet

To access the electronic time sheet:

  1. Log in to HR/Pay using your KU Online ID and password.
  2. Go to "Self Service".
  3. Go to "Report Time".
  4. Go to "Time Sheet".

For instructions on how to enter your time in the time sheet, please download and review How to Enter Hours Worked into the Time Sheet.

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