Job Title Table

Provides vital space planning and pre-design expertise to structure and manage the programming and physical planning of construction projects to meet University space needs. Interfaces with academic and administrative stakeholders at all levels to develop programming and space planning scenarios for a broad range of capital and strategic planning initiatives ranging from new buildings to modest office renovations. Prepares, reviews, and issues programming and space planning deliverables in graphic and quantitative formats from a range of source materials including space surveys, end user interviews, program information, functional analyses, benchmarking and other sources of information. Requires data gathering, analysis and organization of information into reports and graphic formats; conducting client interviews, preparing functional space program documents, conceptual design alternatives and other deliverables for campus space planning initiatives. May supervise students and/or staff. Bachelor’s degree and 3 years of related experience.

Manages programs, projects, functions and/or processes of one or more sections or units within a major department, center or unit with campus wide responsibilities. Conceptualizes, develops, and implements policies and procedures that effect multiple units and unit strategies. Develops reports and identifies metrics to evaluate efficiencies and suggest operational changes when warranted. May have budgetary discretion and responsibility over unit funds. Represents the organization both internally and externally to the public. Scope of decisions impact internal operations and requires compliance internally and externally. Cognizant of national trends and plan for operational strategies from an institutional perspective. May provides an active leadership role with audits, accreditation review, compliance audits, state administrators, etc. Works closely with the Director to manage a department or specific areas of a department. Has the authority to act on the leader¿s behalf for the department, unit, and/or campus. Supervises two or more full-time staff or equivalent. #Master¿s degree and 3 years of related experience in the field or a Bachelor¿s degree and 5 years of related experience in the field. Five years of supervisory experience.

Manages two or more business, service, and/or other programs for a school or for a large department.  Works with leadership in strategic planning to further develop the vision mission and goals of the unit in relationship to the overall objectives of the University.  Conceptualizes, develops, and oversees the implementation of operational strategies and processes for the school or department.  Develops unit level policies and procedures.  Interprets University policies.  May be responsible for financial oversight of the unit, budgeting, and general operations.  Supervises staff. #Master¿s degree and 3 years of related experience or Bachelor¿s degree in a related field and 5 years of related experience. Two years of supervisory experience.

Develops, implements and maintains a comprehensive export controls and compliance program that includes training, audits, policies, and procedures.  Assists with and reviews product, technical, and technology commodity jurisdiction determinations and classifications.  Provides day-to-day assistance to KU staff on export classifications and the interpretation of and compliance with federal acquisition laws and regulations. Serves as KU¿s facility security officer (FSO) and university point of contact for federal counter-intelligence, law enforcement and security agencies involved in sensitive government contracts.  Provides guidance and direction for all security aspects to ensure compliance with National Industry Security Program Operating Manual requirements and associated federal regulations, policies, and guidelines. #Ten years¿ direct export licensing and compliance experience.  Five years¿ experiences as a senior FSO. Successful completion of FSO Program Management Course for facilities with safeguarding capabilities.  Eligibility to receive and maintain a minimum of a US Secret security clearance.

Provides strategic direction, leadership, and overall management of a major academic, support, administrative or student services department with campus-wide and/or statewide scope for its programs, projects, functions, and/or processes. Conceptualizes and develops unit strategies, policies and procedures. Assures unit effectiveness and accountability. Responsible for departmental allocation of fiscal and human resources. Scope of authority and decisions may have broad institutional impact. Interacts with the public and/or legislative constituents to represent the unit/organization. May work with donors to develop funding resources and programs that have broad outreach to public constituents and Kansas residents. May have capital project oversight or responsibility. Supervises two or more full-time staff or equivalent. #Master¿s degree and 5 years of related experience or Bachelor¿s degree and 7 years of related experience in the field. Five years of progressive leadership responsibility. Seven years supervisory experience.

Accountable for the administrative, financial, and risk management operations of the multiple sites for the University, to include the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve assets and report accurate financial results. Supervises staff. #Master¿s degree and 10 years of related experience.

Provides day-to-day operational supervision of unit(s) involving two or more business, service, and/or other programs for a school or department. Implements processes for units within established school or departmental strategies and processes. May supervise staff or student employees. #Bachelor¿s degree in a related field and 3 years of related experience OR Associate¿s degree and 5 years of related experience OR High School diploma and 6 years of related experience. Two years of management, supervisory experience and/or project team leadership.

Determines, implements, and evaluates business metrics to meet ongoing organizational or customer information needs. Critically evaluates information from multiple sources and clearly indicates quality of final analysis. Consults with subject matter experts, technical experts, end users and other stakeholders to gather information about business processes. Researches, analyzes and reports on complex data to meet customer needs. Identifies user needs from user requests and develop strategies by which to meet those needs. Provides direct supervision of staff. Sets goals and objectives for team members. May provide support in conversion and maintenance of process diagrams and documentation. Bachelor’s degree in a related field and 5 years of related experience.

Counsels employees regarding benefits programs including KBOR and KPERS mandatory retirement; medical, dental and vision insurance; basic and optional group life; spending and savings accounts; voluntary retirement plans; KBOR graduate student insurance plans, and the Affordable Care Act.  Publicizes and/or coordinates benefits programs; conducts individual and group orientation sessions and individual and group benefits reviews.  Communicates clearly with accurate information to employees, family members, supervisors, department chairs, vendors and others.  Maintains benefits records and prepares necessary documents for implementing and/or terminating coverage and keys data into various databases (MAP, KPERS, HR/Pay) to ensure timely and accurate coverage and deductions.  Responsible for processing paperwork for payroll adjustments; generating reports to help determine eligibility or change criteria; performing calculations to determine voluntary retirement plan deferrals and to ensure amounts adhere to Internal Revenue Code guidelines;  consolidating data from other state of Kansas agencies to determine ACA-eligibility; ensuring data integrity and validation during testing and implementation of new or updated software programs.  #Bachelor¿s degree OR an associate¿s degree and 2 years of related experience or HS diploma and 4 years of related experience.

Administers complex benefits programs with regard to plan options, policy features, enrollment, and other requirements. Supervises the implementation, maintenance and communication of benefits programs, including medical, dental and vision coverage; saving and spending accounts; mandatory and voluntary retirement plans; long term disability, and basic and voluntary life insurance. May assist with planning, developing, and redesigning benefits and evaluating benefits costs and pros/cons.  Ensures compliance with federal and state laws and policies of state agencies (KBOR, SEHP, KPERS).  Provides individual counseling for retirement, long-term disability and in choosing between KPERS and KBOR retirement plans. Takes the lead in ensuring data integrity and validation during testing and implementation of new or updated software programs, generating reports to help Benefits staff audit eligibility and enrollment data, annual pre-paid deductions and end of year plan updates and contribution/deduction changes, working in conjunction with HR/Pay staff and other entities (e.g., IT, SEHP, KPERS, etc.)  As the KPERS¿ designated agent, is the key interface with KPERS to address issues or questions and to review and correct a multitude of annual KPERS reporting issues.  Is the key interface with the State Employee Health Plan for insurance related questions or issues, as well as MAP portal issues.  Manages the benefits team establishing goals and objectives for the office.  #Bachelor¿s degree and 4 years of related experience.