Hiring Process Life Cycle

The summary below outlines the basic steps a unit working with the Shared Service Center (SSC) can expect during the Hiring Process. Additional information and/or communication may vary depending upon the use of SSC Services which are selected, and how much information your representative has on file regarding your unit’s advertising history and funding resources.

1. Develop the Posting

Work with your SSC representative to facilitate any position description updates and posting of requisitions. Job posting requests can be launched by e-mailing your representative directly.

2. Screen Applicants

At the time of interview, the search committee chair (or designate) will rank the candidates interviewed on screening forms which are provided to them at the time the job has been posted by their SSC contact. This form will need to be submitted to the SSC after interview completion in order to dispense candidates and facilitate the offer letter process. The SSC will handle all system updates and work with your department to ensure that all job offer components are captured to present an official university on-line offer letter to the selected candidate.

3. Extend an Offer

At the time the electronic offer is presented, the candidate will be provided a Background Check Authorization Form or Personal Information Form for completion. All departments will be notified of a new hire’s acceptance of the online offer giving them the opportunity to reach out to new employees with specific orientation or training items.

4. Onboard the New Employee

Upon acceptance, an electronic notification will alert the new employee on how to establish his/her online access and the SSC representative will be communicating with the new employee regarding next steps for onboarding, etc.