Job Title Table

Oversees overall system functionality. Coordinates system projects and priorities. Reviews and evaluates project requirements to determine applicability to overall business operations and system integrity. Serves as a functional project management leader in the planning and implementation of assigned system projects by utilizing appropriate project management tools for resource requirements/coordination, task planning, timeline tracking and reporting to executive leadership.  Responds to University leadership and stakeholders on system goals, issues, and changes. Investigate system functionality with outside vendors. Solves the highest level system problems. Supervises applications and upgrades with technical resources. Expert on subject matters across the complete system. Work closely with technical teams and end users during system projects, identify changes and impact to users, effectively communicate with users.  Liaison between system and technical administration. Supervises staff. #Bachelor¿s degree and 5 years of relevant experience OR a high school diploma and 7 years of relevant experience.

Manages and supervises all legal advice, counsel and representation provided to the Chancellor and other University administrators, faculty, and staff on the Lawrence campus, the Edwards Campus in Johnson County, the Law Enforcement Training Center in Hutchinson, and the Medical Center campuses in Kansas City, Wichita, Johnson County and Salina. Manages and directs the operations of all attorneys in the Office of the General Counsel, the University tax advisor, the Director of the Export Compliance Program and the support staff in the GC offices located on the two primary campuses.  Consults and collaborates with counsel for the Board of Regents, the Attorney General of Kansas, general counsel at other Regents universities and counsel for other state agencies to provide consistency in the interpretation of law and the development and application of policy. #JD from an ABA accredited school, license to practice law in Kansas, and at least 10 years of experience as an attorney. Minimum of 5 years of supervisory experience of other attorneys in a legal office.

Serves as the central office administrative resource or liaison between the PI, the central office, and the university, state, and/or granting agency personnel for pre and/or post award activities. Provide assistance to PIs for day-to-day administration of sponsored awards, including coordination and monitoring of the daily operations and processing (e.g. budget preparation, proposal submission, award set-up, budget adjustment, expenditure approval, etc.) of transactions for compliance to sponsor, federal, state, and university guidelines. May develop and prepare budgets and work with agencies to clarify project budgets and any re-budgeting requirements. May monitor the financial management of sponsored awards (e.g., budget preparation, budget adjustments, expenditures, etc.) for all project budgets, and related matching fund/cost share information, for accurate and compliance management and reporting. Interprets sponsor guidelines. May research grant opportunities for the purpose of developing additional funding resources. Participates in research administration and other training to enhance expertise and/or service to campus. May coordinate reporting to sponsoring agencies. May be delegated by PI to sign and approve transactions. May analyze financial reports and track budget to actual expenditures and notify Principal Investigators of balance information. May lead a team of grant specialists and/or supervise student employees. Bachelor’s Degree and two years of related experience OR High School GED/Diploma with four years of related experience.

Provides central office-level leadership, direction, and oversight for all sponsored awards proposed to and funded by federal, state, and private funds, including financial administration, adherence to federal, state and university compliance guidelines, and meeting submission and reporting requirements. Manages and monitors work activities of sponsored project staff, including oversight of Grant Officers, Grant Coordinators, and Grant Specialist. May oversee the budget development process and perform budget/financial analysis duties as delegated by the primary financial director. Ensures research integrity and compliance with rules and regulations as outlined by the grantor/agency. May oversee the timely submission and set up of awards. May oversee and participate in internal and external audits. Manages the preparation and timely submission of grant applications and/or the functions of financial administration and reporting including development and adjustment of associated budgets, coordination of budgeted funds, screening processing requests for expenditures, ensuring timely application of reimbursements and other metric reporting. Provides training, mentorship and coaching to Grant Officers, Grant Coordinators, and Grant Specialists. Serves as a principal mentor and liaison regarding grants, contracts, and sponsored project activity. Monitors and assesses process, policy, and procedures, and develops or improves as necessary. Interprets legislative and federal requirements. Supervises staff/students. Master’s and two years of related experience or a bachelor’s degree and five years of related experience or a high school diploma and 7 years of experience.

Provide assistance to investigators for day-to-day administration of sponsored awards. Communicates with investigators and sponsors to resolve complex grant administration problems/issues. Reviews compliance information and prepares/reviews proposals and/or reports to submission for sponsors. Serves as a central-office level resource for staff and others needing pre or post award administration guidance. May act as the primary functional subject matter expert in areas assigned by manager. May assist manager in setting priorities for coordinators and specialists and monitors performance to meet organization and agency deadlines. May supervise grant administration staff. Reviews all budget and matching fund/cost share information for accurate reporting, maintenance, compliance. May conduct or participate in audits for pre and/or post award activities relating to grants/contracts. May represent the manager or department in meetings. May be delegated to sign documents on behalf of the signing authority for agreements and purchases. Assures university and federal standards for proposal and management of sponsored project funds. May act as a mentor and train staff and researchers in grants administration, federal requirements, and university guidelines. Assists in the development of policies and procedures. Uses expertise to interpret regulations, rules, and policies to address complex proposal and award management situations. Resolves complex issues in the proposal, set-up, management, or close out of awards. May supervise staff/students. Bachelor’s Degree and three years of related experience or a high school diploma and five years of related experience.

Performs pre and/or post award transactional activities at a central office-level related to sponsored project proposals and/or awards with some supervisor oversight. May prepare or review draft proposals, prepare initial proposal budgets, gather supporting documentation and research compliances, and submit proposals to the sponsor. May review appropriateness of expenditures and coding, establish accounts in the financial accounting system, and process fund reallocation or grant re-budgeting requests. May monitor and audit activities for financial and overall compliance and consistency with sponsor, federal, state, and university regulations. May ensure accuracy of payroll distribution for faculty, GRAs, fellows, and support staff and processes changes. Conducts an initial interpretation of agency guidelines. May serve as a liaison between central office, departments and principal investigators. May supervise student employees. Bachelor’s degree OR High School GED/Diploma with two years of related experience.

Oversees the maintenance, upkeep and cleanliness of the interior of the residence. Coordinates schedules with other departments on work done on the exterior of the home. Coordinates with the Office of the Chancellor, caterers, and other suppliers for all events held at the residence. Assists the Chancellor and family, as needed. #HS Diploma/GED and five years of related experience, with two years of facility management.

Provides all members of the university community (students, staff, faculty, and others) an informal, independent, confidential, neutral office that offers assistance and impartial advice regarding concerns related to the University Bachelor's degree and 5 years of related experience.

Directs the daily operations and activities for the University Payroll Office which is responsible for the accurate payment and tax reporting of all faculty, staff, and student employees.  Leads change management and process improvement in areas related to payroll.  Supervises a team of employees responsible for ensuring the accurate and timely processing of multiple payrolls, adjustments and supplemental payroll cycles.  Works in conjunction with senior leadership in the Comptroller¿s Office to develop strategic plans and goals.  Maintains and ensures compliance with applicable federal, state and local regulations, plans and implements effective system testing and oversees the maintenance of related tax, international work eligibility, and other payroll records.   Assists staff to ensure balancing of the payroll file and ensures delivery to state system.  Collaborates with Human Resources staff in HRIS system functionality, processing, benefits, and keying of data. Collaborates with Office of Institutional Research & Planning, Human Resources and other staff within Comptroller¿s Office to ensure that payroll system data reconciles with financial systems and data warehouse. May be involved in managing or participating in audits. #Bachelor¿s degree in Accounting, Finance, Business Management or related field and a minimum of 5 years of progressively responsible experience in accounting management. Three years of experience in payroll management. Four years of management & supervisory experience.

Pilot and navigate the flight of fixed-wing aircraft on nonscheduled air carrier routes. Assists with additional duties as assigned by the Aviation Director/Chief Pilot. Duties to include, but not limited to: Maintenance coordination, operations flight management, safety, training, security, information technology, scheduling, standardization, facility maintenance and/or aircraft servicing. #Commercial pilot certificate, 1000 flight hours, 2nd Class Medical Qualification, and incident and accident free flying record.