Resources for Employees Separating from KU

HRM provides support to employees who have separated employment from the University.  We are available to assist you with the following:

Benefits

An overview of “Leaving Employment & Benefits Transition” is available at Leaving Employment or Losing Benefits-Eligibility. In addition, an employee can discuss health insurance questions, retirement eligibility, and other benefits issues with a University Benefits Specialist in Human Resources Management by calling 785-864-4946 or emailing hrdept@ku.edu.

Paycheck and Leave

An employee will continue to have access to HR/Pay for up to 400 days past their termination date. This will allow access to paychecks to validate W-2 or to update address. Visit the Payroll website to learn how you can access your W-2.

Accrued vacation leave for employees appointed to regular positions will be paid up to a maximum allowable payout (176 hours) when the employee is terminated. If retirement eligible, the maximum allowable payout upon separation from service is 240 hours. Non-exempt staff will also be paid for any remaining balance of accrued compensatory hours and exempt staff will be paid for any holiday compensatory hours.  Employees will not be paid for an unused discretionary day.

Unused sick leave is forfeited when employment from the state of Kansas is terminated for those who are not retirement eligible. The sick leave balance remaining at the time of termination will be reinstated for persons re-employed by University or State of Kansas service within one year of termination.

Seeking Employment

An employee that has received a notice that their employment is ending is not necessarily not barred from future University employment (unless they are expressly advised of a bar in writing). Postings can be found on the KU Employment website. The employee may schedule an appointment with a Senior Recruiter in Human Resources Management to discuss the job search process.

Pursuant to University’s Professional Development and University Service During Work Time policy, the supervisor and/or departmental unit are encouraged to work with an employee who is being non-reappointed to try to authorize on-campus interviews within work time or off-campus interviews with time off work as long as the time-period does not provide a hardship for the unit.

Unemployment Insurance Benefits

An employee that receives a notice of their employment ending, may be eligible for unemployment benefits. To avoid delay of unemployment benefits payments, it is important to file a claim as soon as possible following the last day at work.

Additional information about unemployment benefits and an application for unemployment benefits can made with the Kansas Department of Labor.

A retirement eligible employee that is considering applying for unemployment benefits is strongly encouraged to contact the Kansas Department of Labor to ask whether they should retire or terminate his/her employment relationship. Retirement may affect eligibility for unemployment benefits.

Employee Assistance Program

An employee having a difficult time due to receiving notice that their employment is ending, may consider contacting the Employee Assistance Program or your health plan for more information on available services or coverage. 

Employee Relations

Contact the Employee Relations team with any questions you may have about the notice of your position ending.

Preparing for Departure

An off-boarding checklist is available for employees transferring to another University position or separating from University employment.

Before departing your current position, please complete the University’s online Exit Interview Questionnaire.

Your feedback is essential to assess and identify opportunities to improve employee experience and work environment.

*An accessible version of the documents on this site will be made available upon request. Please contact our office at hrdept@ku.edu to request the document be made available in an accessible format.