Empowering a Community of Excellence

Affiliates

Eligibility, Definitions, and Services

Individuals Who Are Considered Affiliates

Individuals that fall into one of the categories below are considered affiliates of the University of Kansas. Please click on a category for more information, including definitions and services offered.

Adjunct Faculty Members

Definition: Individuals who serve KU as affiliates primarily in instructional capacities without compensation from KU. Includes ROTC adjunct faculty. Temporary | HR/Pay Code: L

Sample Working Title: Visiting Professor

Available Services:

Adjunct Researchers

Definition: Individuals who serve KU as affiliates in a research capacity without compensation from KU. Research must be in collaboration with KU researchers. Appointment is up to one year unless an exception is granted by the Office of Research. Temporary | HR/Pay Code: L

Sample Working Titles: Visiting Scientist/Research Associate; Visiting Scientist/Research Assistant; Post-doctorate; Research Associate; Fellowship recipients (Post Bacc); Scholarship recipients

Available Services:

Adjunct Employees of the Medical Center Campus

Definition: Employees of KU Medical Center who perform additional administrative, research or instructional duties to KU Lawrence which require KUL services. Temporary | HR/Pay Code: L

Available Services:

Affiliated Corporation, Employees of

Definition: Regular employees (non-student positions) of affiliated corporations who provide services to KU and who receive some administrative services from KU. Recognized corporations include the KU Alumni Association;  Kansas Athletics, Inc.; KU Endowment Association;  Kansas Memorial Unions; Hilltop Child Development Center; and Reserve Officers Training Corps (ROTC). Regular | HR/Pay Code: Z

Available Services:

Courtesy Faculty (Employees of the Lawrence Campus)

Definition: Employees of KU Lawrence who perform additional, affiliate services to KU primarily in an instructional capacity without additional compensation for that service. Appointment may be made for up to three fiscal years. Regular | HR/Pay Code: J

Available Services:

Courtesy Researchers (Employees of the Lawrence Campus)

Definition: Employees of KU Lawrence who perform additional, affiliate services to KU primarily in a research capacity without additional compensation for that service. Research must be in collaboration with KU researchers. Appointment may be made for up to three fiscal years. Regular | HR/Pay Code: J

Available Services:

Emeritus

Definition: Retired unclassified faculty or staff who continue association with KU as affiliates and who have received official designation by the Provost's Office as Emeritus. Regular | HR/Pay Code: M

Available Services:

Religious Advisors & House Directors

Definition: Persons employed by a denomination or religious body for the expressed purpose of the advisement of campus religious organizations and individuals employed by recognized Panhellenic organizations as house directors. Temporary | HR/Pay Code: Q

Available Services:

Retirees of Affiliated Corporations

Definition: Retired faculty or staff of regular employees of affiliated corporations. They retain the title and appointment department of their former employment. Regular | HR/Pay Code: Y

Available Services:

Retirees of the University of Kansas

Definition: Retired faculty or staff who have not been designated as "emeritus."  They retain the title and appointment department of their former employment. Regular | HR/Pay Code: X

Available Services:

Visiting Scholars and Specialized Support

Definition: Visiting scholars employed at other institutions of higher education and individuals approved by KU leadership to provide specialized supportive functions who serve KU on a term basis without compensation from KU.  Contact HRM before using Specialized Support. Appointment is up to one year. Temporary | HR/Pay Code: K

Sample Working Titles: Visiting Professor; Fulbright Scholars, Special Affiliated Associate

Available Services:

Individuals Who Are Not Considered Affiliates

The following individuals are not considered affiliates of the University of Kansas:

  • Widows and widowers of (1) faculty and staff who died while in service and/or widows and widowers of (2) retired or emeritus faculty and staff do not have affiliate status unless they are themselves University retired or emeritus faculty or staff.  However, they are eligible for basic library privileges and under some circumstances are eligible for a parking permit. Contact the Provost's Office for further information.
  • Specialized Professional Services: Individuals who serve KU as affiliates by providing specialized professional services to individual KU Schools or departments without compensation from KU. For example, School of Education Cadres and School of Pharmacy Clinicians. Contact Parking Services regarding parking permits.
  • Vendors, Consultants, Temporary Agency Employees and Participants (Non KU Students/Employees): Contact Information Technology if IT access is needed, and Parking Services if parking permits are needed.
  • Non-Enrolled Students are not eligible for retention of IT services unless sponsored by their academic department. Contact Information Technology for more information.

Required Information

In order to ensure affiliates are appropriately registered, units must complete the Affiliate Data Sheet and route for appropriate signatures.  The completed form should be submitted to hrappt@ku.edu or faxed to 785-864-5790.

Additional Information

For more information about affiliates, please refer to the Affiliates and Volunteers Policy or contact HR by email at hrdept@ku.edu or by phone at 785-864-4946.


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