Eligibility, Definitions, and Services
Individuals Who Are Considered Affiliates
Individuals that fall into one of the categories below are considered affiliates of the University of Kansas. Please click on a category for more information, including definitions and services offered.
Adjunct Faculty Members
Definition: Individuals who serve KU as affiliates primarily in instructional capacities without compensation from KU. Includes ROTC adjunct faculty. Temporary | HR/Pay Code: L
Sample Working Title: Visiting Professor
Definition: Individuals who serve KU as affiliates in a research capacity without compensation from KU. Research must be in collaboration with KU researchers. Appointment is up to one year unless an exception is granted by the Office of Research. Temporary | HR/Pay Code: L
Sample Working Titles: Visiting Scientist/Research Associate; Visiting Scientist/Research Assistant; Post-doctorate; Research Associate; Fellowship recipients (Post Bacc); Scholarship recipients
Adjunct Employees of the Medical Center Campus
Definition: Employees of KU Medical Center who perform additional administrative, research or instructional duties to KU Lawrence which require KUL services. Temporary | HR/Pay Code: L
Affiliated Corporation, Employees of
Definition: Regular employees (non-student positions) of affiliated corporations who provide services to KU and who receive some administrative services from KU. Recognized corporations include the KU Alumni Association; Kansas Athletics, Inc.; KU Endowment Association; Kansas Memorial Unions; Hilltop Child Development Center; and Reserve Officers Training Corps (ROTC). Regular | HR/Pay Code: Z
Courtesy Faculty (Employees of the Lawrence Campus)
Definition: Employees of KU Lawrence who perform additional, affiliate services to KU primarily in an instructional capacity without additional compensation for that service. Appointment may be made for up to three fiscal years. Regular | HR/Pay Code: J
Courtesy Researchers (Employees of the Lawrence Campus)
Definition: Employees of KU Lawrence who perform additional, affiliate services to KU primarily in a research capacity without additional compensation for that service. Research must be in collaboration with KU researchers. Appointment may be made for up to three fiscal years. Regular | HR/Pay Code: J
Definition: Retired unclassified faculty or staff who continue association with KU as affiliates and who have received official designation by the Provost's Office as Emeritus. Regular | HR/Pay Code: M
Religious Advisors & House Directors
Definition: Persons employed by a denomination or religious body for the expressed purpose of the advisement of campus religious organizations and individuals employed by recognized Panhellenic organizations as house directors. Temporary | HR/Pay Code: Q
Retirees of Affiliated Corporations
Definition: Retired faculty or staff of regular employees of affiliated corporations. They retain the title and appointment department of their former employment. Regular | HR/Pay Code: Y
Retirees of the University of Kansas
Definition: Retired faculty or staff who have not been designated as "emeritus." They retain the title and appointment department of their former employment. Regular | HR/Pay Code: X
Visiting Scholars and Specialized Support
Definition: Visiting scholars employed at other institutions of higher education and individuals approved by KU leadership to provide specialized supportive functions who serve KU on a term basis without compensation from KU. Contact HRM before using Specialized Support. Appointment is up to one year. Temporary | HR/Pay Code: K
Sample Working Titles: Visiting Professor; Fulbright Scholars, Special Affiliated Associate
Individuals Who Are Not Considered Affiliates
The following individuals are not considered affiliates of the University of Kansas:
- Widows and widowers of (1) faculty and staff who died while in service and/or widows and widowers of (2) retired or emeritus faculty and staff do not have affiliate status unless they are themselves University retired or emeritus faculty or staff. However, they are eligible for basic library privileges and under some circumstances are eligible for a parking permit. Contact the Provost's Office for further information.
- Specialized Professional Services: Individuals who serve KU as affiliates by providing specialized professional services to individual KU Schools or departments without compensation from KU. For example, School of Education Cadres and School of Pharmacy Clinicians. Contact Parking Services regarding parking permits.
- Vendors, Consultants, Temporary Agency Employees and Participants (Non KU Students/Employees): Contact Information Technology if IT access is needed, and Parking Services if parking permits are needed.
- Non-Enrolled Students are not eligible for retention of IT services unless sponsored by their academic department. Contact Information Technology for more information.
In order to ensure affiliates are appropriately registered, units must complete the Affiliate Data Sheet and route for appropriate signatures. The completed form should be submitted to firstname.lastname@example.org or faxed to 785-864-5790.