Employee Health Insurance
The University of Kansas offers benefits eligible employees a comprehensive health insurance package that includes medical and prescription drug coverage as well as optional dental and vision coverage.
All benefits eligible faculty and staff are eligible for employee health insurance.
KU contributes toward your semi-monthly health premiums. Your health insurance premiums are paid either pre-tax or post-tax and the total premium amount is determined based on the following:
- Whether you are a full-time or part-time employee
- The insurance plan(s) you select
- The dependents that are covered
- Any available credit under the HealthQuest Rewards Program
To view current plan and premium information, please refer to the 2020 Health Benefits Booklet.
Dependents Eligible To Be Covered
- Your lawful spouse, including common-law marriage
- Any eligible dependent child(ren)
For additional information, as well as documentation requirements, please see the "Active State Employee Guidebook" located on the State Employee Health Plan website (click here).
Effective Date of Coverage
For new employees or employees newly eligible for coverage, enrollment is required within the first 31 calendar days of employment or eligibility and coverage is effective on the 31st first day after hire. Below are some example scenarios to illustrate effective coverage dates based on the 30 day waiting period:
- Example 1: A new employee is hired on August 16, and completes enrollment on August 25. Based on the hire date and enrollment date, coverage will be effective on September 15.
- Example 2: A new employee is hired on August 4, and completes enrollment on September 1. Based on the hire date and enrollment date, coverage will be effective on September 3.
Employees are encourage to enroll as soon after hire as possible. This will assist in getting insurance cards to the employee in a timely manner and premiums being deducted timely.
The State Employee Health Plan regulation states that a waiver of the 30 day waiting period can be sought only in the case where the "potential new employee is required to have insurance as a condition of obtaining a work visa for employment in the United States. If you believe you may be eligible for a waiver of the 30 day waiting period, please review the 30 Day Waiver FAQ, complete the Request for Waiver of 30 Day Waiting Period form and submit it to the Benefits Office by fax to 785-864-5200, or by campus mail to "Human Resources - Benefits". This Request for Waiver information must be received within 30 days of the date of hire.
Your enrollment in the health plan is voluntary.
To enroll in the State Employee Health Program, you will access the secure Membership Administration Portal (MAP).
If you experience issues logging into MAP
We strongly recommend you use a KU workstation or campus computer lab to enroll during Initial Enrollment to ensure you are using a compatible browser that is properly configured. If you experience issues logging in, first try opening link with different browser (Copy and paste link: https://sso.cobraguard.net/seer_login.php ). If this does not work, clear your browser’s cache.
Clearing cache and cookies
Please note: for all PC browsers, just hold Ctrl+Shift+Del. On a Mac, it's Shift+Command+Delete. After going through the process of clearing cache and cookies, you may need to restart your browser for the changes to take effect.
- Please review the State Employee Health Plan (SEHP) Guidebook for more information.
- Please visit Prepaid Summer Benefits and Coverage for Faculty and Staff to learn how summer benefit deductions will be taken for academic year faculty/academic staff who hold full academic year or spring semester regular appointments and who have an ongoing commitment for the upcoming fall semester.
- Benefits Affected by Out of Area Leaves and Sabbatical - Faculty and staff who leave the area for an extended period of time—on sabbatical, leave without pay, working overseas for the summer or other reasons—and who have concerns about their benefits should contact the Benefits Office at (785) 864-7402 or firstname.lastname@example.org
- To take any of the following actions, you will need to log in to MAP and access the necessary Forms under "Account Overview" and the "Forms" tab. If you have questions or need assistance, contact Benefits at (785) 864-7402 or email@example.com.
- The advance purchase of prescription drugs is authorized in certain circumstances and the RX State Advance Purchase Form must be completed and faxed back to Benefits at least 20 calendar days before the employee’s departure outside of the U.S.
- Employees and covered spouses who turn age 65 will need to complete the “TEFRA” Form in MAP to indicate the election to either i) remain in the SEHP or ii) to enroll in Medicare Parts A and B and drop the SEHP.
- To request consideration of covering a common-law spouse as a dependent (husband or wife) on your health insurance plan, you will need to complete the Common Law Marriage Form and upload supporting documentation in MAP.
- To communicate concerns, suggestions or requests concerning the SEHP, log into MAP and, under Account Overview, Mid-Year Benefits Changes Tab, click on Start a New Request and select the Communication Form.
- Note: Employees who are newly eligible for benefit plans offered by the State Employee Health Plan (SEHP), or who make changes in coverage because of life events, may see a delay from the time they enroll or initiate a change in MAP to when the premium is deduced from their paychecks. Premium changes will be reflected on paychecks after the SEHP processes the enrollment or change and sends that information to KU.
- As employees generally have 30 days in which to initially enroll or to request a change because of a life event, the premium change could be retroactive and result in multiple premiums deducted from a paycheck.
- If the retroactive premium adjustment will be greater than $500, the Benefits Office will send an email to inform you.
- To minimize retroactive premium deductions, you are encouraged to enroll or make mid-year changes as early in the 30 day period as possible.