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Time Rounding Chart

The chart below outlines how clock-in and clock-out times should be rounded in HR/Pay.

Clock Time (minutes after the hour)

Punch Clock Time is Rounded To

on the hour - 7 min 29 sec

0.00

7 min 30 sec - 22 min 29 sec

0.25

22 min 30 sec - 37 min 29 sec

0.50

37 min 30 sec - 52 min 29 sec

0.75

52 min 30 sec - on the hour

1.00

Time Rounding Examples

The following examples and scenarios are intended to help users understand the time rounding guidelines outlined in the above table.

Example 1

 

Time In

Time Out

Duration

Time In

Time Out

Duration

Total Duration

Actual

7:59 a.m.

12:05 p.m.

4 hrs 6 mins

1:30 p.m.

5:38 p.m.

4 hrs 8 mins

8 hrs 14 mins

Rounding

8:00 a.m.

12:00 p.m.

4.00

1:30 p.m.

5:45 p.m.

4.25

8.25

Example 2

 

Time In

Time Out

Duration

Time In

Time Out

Duration

Total Duration

Actual

6:29 a.m.

12:01 p.m.

5 hrs 32 mins

12:36 p.m.

4:56 p.m.

4 hrs 20 mins

9 hrs 52 mins

Rounding

6:30 a.m.

12:00 p.m.

5.50

12:30 p.m.

5:00 p.m.

4.50

10.00

Example 3

 

Time In

Time Out

Duration

Time In

Time Out

Duration

Total Duration

Actual

7:45 a.m.

12:01 p.m.

4 hrs 7 mins

1:01 p.m.

5:03 p.m.

4 hrs 2 mins

8 hrs 9 mins

Rounding

8:00 a.m.

12:00 p.m.

4.00

1:00 p.m.

5:00 p.m.

4.00

8.00

Additional Information

If you need further explanation about time rounding guidelines, please contact Human Resource Management at hrdept@hr.ku.edu or 785-864-4946.


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