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July 2019 Human Resource Management Newsletter

July, 2019
New Paid Parental Leave Policy

As announced by the Provost Office on June 14, 2019, The University of Kansas and the State of Kansas recognize the importance of parental bonding and nurturing following the birth or adoption of a child. KU has adopted the KBOR Parental Leave Policy, effective July 1, 2019, which allows faculty and staff members up to six weeks of paid parental leave following the birth or adoption of a child. Previously, employees at state institutions had to take vacation or sick leave if they wanted paid time off following birth or adoption.

Details can be found in the Policy Library and the Human Resource Management website offers information about requesting parental leave as well as an FAQ page.

Tuition Assistance Deadlines

KU provides eligible employees with assistance to cover tuition for one class (up to 5 hours) per semester.  For more information about the program to include eligibility, and courses that qualify, please visit the Human Resource Tuition Assistance for Employees webpage

Applications must be received on time.  Application availability and deadlines are as follows:

Fall 2019 Semester: Online Tuition Assistance Application was made available June 1, 2019, and the deadline is July 5, 2019

Spring 2020 Semester: Online Tuition Assistance Application will be available October 1, 2019, and the deadline is November 1, 2019

Summer 2020 Semester: Online Tuition Assistance Application will be made available March 1, 2020, and the deadline is April 3, 2020

Summer 2019 Staff Professional Development Opportunities

Human Resource Management Learning and Development provides a variety of services aimed at improving individual and organizational performance. This includes professional development programming. Listed below are programs taking place on Lawrence campus from July 1 through September 30, 2019. Register through KU’s Talent Development System at mytalent.ku.edu by clicking the links below. All classes are held in Joseph R. Pearson (JRP) 204 unless otherwise noted.

LinkedIn Learning with Lynda.com Content    (new content always available)

Remember that all KU staff and faculty have the benefit of unlimited access to LinkedIn Learning with Lynda.com content through mytalent.ku.edu. LinkedIn Learning provides an on-demand library of 5,000+ courses to further both your creative as well as professional knowledge and skills across a wide range of topics. Getting started is easy, log into www.mytalent.ku.edu, click on the LinkedIn tile, and follow the instructions, or simply just click here. Any questions, just reach out to hrdept@ku.edu

Bullet Journal Workshop

Do you ever worry that you’ve forgotten something important? Learn the Bullet Journal Method, which helps optimize your time by creating a record of your past, present, and future and by focusing your energy on what matters most to you. Bring a pen or pencil and a notebook that has 100+ blank pages with you to class.

Friday, September 20 | 1 – 3 p.m.

Diving Deep into Feelings and Needs (part of the Compassionate Communication series)

Prerequisites: Introduction to Compassionate Communication; and A Deeper Dive into Empathy, the Breadth of Compassion

This class takes us from the very beginning concepts of Compassionate Communication to a deeper understanding of the purpose, meaning and implications feelings and needs have in our lives and in the world. We will practice responding and communicating consciously based on awareness of our own and other people’s needs. Offered through a partnership between Human Resource Management and the Ombuds Office.

Monday, September 30 | Memorial Union Malott Room |  1 – 4 p.m.

A Deeper Dive into Empathy, the Breadth of Compassion (part of the Compassionate Communication series)

Prerequisite: Introduction to Compassionate Communication

This class is intended to support participants in having a deeper integration of empathy. In a supportive, community environment, participants experience challenge, guidance and support in the practice of empathy and seeing our world empathically. Offered through a partnership between Human Resource Management and the Ombuds Office.

Monday, Sept. 16 | Memorial Union Malott Room | 9 a.m. – 12 p.m.

Introduction to Compassionate Communication (part of the Compassionate Communication series)

Compassionate Communication includes approaching communication in a way that fosters understanding, connection, and compassion. Approaches include translating judgments into observations, emphasizing needs instead of strategies, replacing thoughts with feelings, and changing demands into requests. Offered through a partnership between Human Resource Management and the Ombuds Office.

Wednesday, July 31 | 9 a.m. – Noon 

Monday, September 9 | 1 – 4 p.m.

Introduction to Supervision

This 9-hour course provides a basic introduction of supervisory concepts and is geared for KU staff members with limited supervisory experience who supervise student employees. The training includes the following topics: the benefits and challenges of supervising students, setting expectations, communication, mandatory reporting and sexual harassment, and microaggressions.

Tuesday, July 23 from 9 a.m. – 4 p.m. and July 30 from 1 – 4 p.m.

Managing Difficult Conversations

Learn tools to prepare for a difficult conversation. Content based on the 5-step process created by the Harvard Negotiation Project.

Wednesday, August 14 | 9 a.m. – Noon 


The Faculty and Staff Wellness committee invites you to take a guided tour of Elden Tefft’s sculptures on campus while earning one HealthQuest point. Tour guide is Tefft’s son Kim. Starting location TBD. Registration is required and limited to 30. For more information visit https://wellness.ku.edu/move-n-learns.

Wednesday, July 17 | 12:10 – 12:50 p.m.

Safe Zone Training (for faculty & staff)

The purpose of this program is to reduce homophobia, transphobia, and heterosexism on our campus, and to make KU a safer and freer environment for all members of our community, regardless of sexual orientation, gender identity, or gender expression. Offered through a partnership between Center for Sexuality and Gender Diversity and the Office of Multicultural Affairs.

Friday, Sept. 13 | Multicultural Resource Ctr. Room 116 | 9 a.m. – Noon

Monday, October 7 | Multicultural Resource Ctr. Room 116 | 1 – 4 p.m.

Friday, Nov. 8 | Multicultural Resource Ctr. Room 116 | 1 – 4 p.m.

Monday, Dec. 2 | Multicultural Resource Ctr. Room 116 | 9 a.m. – Noon

Supervisory Training for Excellence in Performance, 2.0 (STEP 2.0)

A 7-week comprehensive program for supervisors of staff. Topics are: hiring process, managing employee performance, compliance, communication, organizational change, counseling and disciplinary action, handling microaggressions, addressing sexual harassment, trust, self-management, and ethics.

Thursdays, July 25 – Sept. 5 | 9 a.m. – 4 p.m.

We’re All Gonna Die: Learning to do most what matters most in the time we have.

*This session is an expanded version of Jason Koepp’s TED-like talk during this year’s Staff Leadership Summit.*

We share a common feeling when things come to an end too soon. Whether it’s a life, a year, a project, or a day, the feeling is the same, and it comes from the gap between reality and our expectations. This session clarifies the nature of these gaps, and shares practical tools to bridge them, helping you better succeed at meeting purposeful goals at every scale of life.

Friday, August 9 | 2 – 3:30 p.m.

Yoga on the Hill

Learn to incorporate breath awareness with postures and movement to help focus the mind and relieve physical stress. This is an all levels class. Please bring a yoga mat.

Friday, August 2 | Memorial Union Malott Room | 12 to 12:45 pm

2019 Biometric Screenings & Health Coaching

Biometric Screenings

Kansas Union – The Jay Room (level 1) – from 8 am to 1pm

Monday, August 26, 2019

Tuesday, August 27, 2019

Monday, September 16, 2019

Tuesday, September 17, 2019

Monday, October 7, 2019

Wednesday, October 9, 2019


Click here for scheduling a Biometric Screening guide

Click here for the full, statewide, on-site screening schedule.


If you need further assistance with HealthQuest, please call 1-888-275-1205 option 3, available 24/7.

HealthQuest Program - State Employee Health Plan (SEHP)

HealthQuest program runs from January 1, 2019 – December 31, 2019.

  • Employees with employee only or employee and children coverage who earn 40 HealthQuest credits, including completing the Health Assessment Questionnaire, will receive a $480 reduction in 2019 SEHP medical plan premiums.
  • For employees with employee and spouse or employee and full family coverage, the employee and covered spouse will each need to earn 40 HealthQuest credits, including completing the Health Assessment Questionnaire, to get the full $480 reduction in 2020 SEHP medical plan premiums.If only one completes the requirements, the 2019 premium incentive discount will be $240.

HealthQuest Support

1-888-275-1205 Option 3

(available 24/7)

Email: healthquest@cerner.com

If you have questions about the 2019 HealthQuest Program, please visit KU HealthQuest Page

New to HealthQuest? Here is how to create your account.

2019 Plan A Incentive Guide

2019 Plan C, Q, N and J Incentive Guide

Please visit the HealthQuest portal to learn more about the program and to track your credits. To review the points you have earned, in the HealthQuest Portal click in Incentive Summary tab and Incentive Summary.

Mark your Calendars - Premium Incentive Discount Earning Period

Premium Incentive Discount Earning Period:

Jan 1, 2019 - Dec 31, 2019

HRA/HSA Contribution Earning Period:

Jan 1, 2019 - Nov 18, 2019

Biometric Screening Deadlines


Physician Form

HRA/HSA deadline -  Nov 13, 2019

2020 premium reduction – Dec 27, 2019

Home Test Kit:

HRA/HSA deadline – Nov 4, 2019

2020 premium reduction – Dec 9, 2019

30 Day Health Insurance Waiting Period Waiver Process

A frequently asked Benefits question is about the 30 day waiting period for coverage for newly hired employees. The SEHP mandates new employees serve a 30-day waiting period before they are eligible for health insurance coverage. New employees become eligible for coverage the first day of the month following completion of the 30day waiting period. 

SEHP Eligibility Table for New Hires

The SEHP states that a waiver of the 30 day waiting period can be sought only in the case where the "potential new employee is required to have insurance as a condition of obtaining a work visa for employment in the United States. 

If you believe you may be eligible for a waiver of the 30 day waiting period:

Please review the 30 Day Waiver FAQ

Complete the Request for Waiver of 30 Day Waiting Period form and submit it to the Benefits Office by fax to 785-864-5200, or by campus mail to "Human Resources - Benefits".

This Request for Waiver information must be received within 30 days of the new employee’s hire date along with a letter from the department head requesting the waiting period waiver. 

If you have any questions concerning this process, please call Benefits at 864-7402, e-mail benefits@ku.edu or drop by Room 150, Carruth O’Leary Hall.

Performance Management System Goal Setting

At this time, all Staff University-wide should be using the Performance Management System, in partnership with their supervisors to establish goals for 2019.  More information about the Performance Management System can be found on the Human Resources Website. Training materials can be found here:

Performance Management System - Goals Step-by-Step Instructions - Employees

Performance Management System - Goals Step-by-Step Instructions - Supervisors

Sample goals can be found in the goal library in the Performance Management System.

If you or your department would like to request additional training to include hands on training, please contact Katie Varner at kdvarner@ku.edu

2019 Employee Recognition Ceremony - Pictures Available!

On May 8, 2019, the 45th annual Employee Recognition Ceremony was held.  Throughout the ceremony, pictures were taken throughout the ceremony of honorees and are available through the Human Resource Management website: 2019 Employee Recognition photos.

Human Resource Management extends further congratulations to all recognized at the ceremony.  A full write up of the ceremony can be found in KU Today

Employee Relations Videos for Employees, Supervisors and Managers

Employee Disciplinary Process video:  https://humanresources.drupal.ku.edu/disciplinary-actions

Navigating the Family Medical Leave Act (FMLA):  https://humanresources.drupal.ku.edu/fmla_video

Workstation Ergonomics:  https://humanresources.drupal.ku.edu/keyboard-ergonomics

Crops to Campus - Local Organic Produce Subscription

Session Two: August – November | Pick-up sites on campus and around Lawrence

There’s still time to get in on the second session of Crops to Campus 2019! Make the most of the Kansas growing season and get more fresh vegetables in your diet when you subscribe to 14 weeks of certified organic produce delivered directly to campus or the pick-up site of your choice.

New this year! Add a weekly flower bouquet to your share of produce. Vacation holds now available. Choose to pick up at any of the Common Harvest locations or try home delivery.

View pick-up locations and sign up for Session Two of the 2019 growing season at https://wellness.ku.edu/csa.

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