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COVID-19  -

PLEASE NOTE THE FEDERAL COVID LEAVE COVERAGE EXPIRED 12/31/20

Below are Employee Options as of 1/1/2021.

Employee COVID-19  & Adjusted Work Schedule Chart

Employees are encouraged to discuss with their supervisor the possibility of working remotely or identifying a flexible work schedule prior to using one of the other leave options addressed below.

QUARANTINE  (POSSIBLE EXPOSURE) AND/OR ISOLATION (POSITIVE COVID-19 TEST) Regular Staff (USS, UPS, & 12 month Academic Staff/Faculty) Regular Academic Year Faculty, Academic Staff Graduate Student Job Codes Student Job Codes (non Graduate titles) Temporary Non Student
Work at Home (1)/Flex Schedule (2) Yes Yes Yes Yes Yes
Personal leave (3) Yes Yes N/A except for GTA (7)  N/A N/A
Reduce FTE/Work hours (4) Yes Yes Yes Yes Yes
Leave Without Pay (5) Yes 2 weeks max Yes 2 weeks max

Hourly - N/A,

Salaried - 2 weeks max

Hourly - N/A,

Salaried - 2 weeks max

Hourly - N/A,

Salaried - 2 weeks max

Shared Leave (6) may be available for qualifying employees/situations Yes, if eligible Yes, if eligible N/A N/A N/A
1) Work at Home is subject to supervisor/departmental approval & may be job duty or confidential data level based. humanresources.ku.edu/teleworking
2) Flex Time - allows a modified work schedule is subject to supervisor/departmental approval & may be job duty based. http://humanresources.ku.edu/flex-time
3) Personal Leave - leave the employee has already earned (i.e., sick, vacation, discretionary day or regular or holiday compensatory time).  For those with sick and other leave hours, sick leave should be used if diagnosed with COVID-19, awaiting test results, if the employee is required to be quarantined, or if the employee is caring for an ill family member; otherwise, other leaves should be used. Use of leave must comply with current policies.   humanresources.ku.edu/leave-holidays
4) Reduction of an employee's work effort is subject to supervisor/departmental approval with consideration given to the impact on unit operations. An FTE/Standard Hours reduction will reduce compensation and may impact benefits, tuition and fee waivers/reductions.
5) LWOP -Leave without Pay is subject to approval by the supervisor and department with consideration given to the impact on unit operations.
6) A Shared Leave application may be submitted by a qualifying employee for an eligible circumstance.
http://humanresources.ku.edu/shared-leave
7) GTAs (Graduate Teaching Assistants) are allowed 14 days of work assignment time that may be used. humanresources.ku.edu/document/gta-moa
Additional Notes:
A) Employees do not need to have a reduction to their standard hours/FTE unless the reduced work activity exceeds two consecutive payroll periods. 
B) Family Medical Leave Act designation may be used in rare circumstances for eligible employees. humanresources.ku.edu/family-and-medical-leave

rev 12/18/20 for 1/1/21 changes


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