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April 2018 Human Resource Management Newsletter

April, 2018
Grand Rededication Ceremony for New Hawk Route Logo and Signage
April 10, 2018, 12:00 P.M. Outside Main Entrance to Budig Hall

Join us on April 10, 2018 at 12:00 p.m. on the east side of Budig Hall to celebrate the rededication of the Hawk Route.  The Hawk Route, our accessible route through campus, has a new logo and wayfare signage.  The logo was designed through a partnership between the ADA Resource Center for Equity and Accessibility and Professor Shellhorn’s design class in the school of Architecture and Design. During the spring semester of 2017, design students created logos that signified inclusion, accessibility and navigation. A selection committee reviewed the students’ work and chose a winning design.  Vice Provost for Diversity and Equity, Jennifer Hamer, Mr., and Mrs. Holt (parents of Piper Holt, student that designed the logo) and Professor Shellhorn will assist us in cutting the ribbon and rededication of the Hawk Route. Immediately following the ceremony, the Faculty/Staff Wellness Move-N-Learn will sponsor a trip through the new Hawk Route. In case of inclement weather, the Rededication Ceremony will occur in 130 Budig Hall.

Registration for the Move-N-Learn is required.

Employee Recognition Ceremony
May 9th at 1:30, Kansas Union Ballroom

Please join us for KU's annual event to honor our faculty and staff for their years of service to the University. Service pins are given to 5, 10, and 15 year honorees, and gifts are given to those with 20, 25, 30, 35, 40, 45, 50, and 55 years of service. As part of the ceremony, this past year’s Employees of the Month are recognized and the Employee of the Year winners and Team of the Year winners are announced. Honorees, faculty & staff, and family members are invited to attend a reception afterwards for punch and cookies.  For a full list of honorees, please visit the 2018 Employee Recognition Ceremony page.

Tuition Assistance Deadlines

KU provides eligible employees with assistance to cover tuition for one class (up to 5 hours) per semester.  For more information about the program to include eligibility, and courses that qualify, please visit the Human Resource Tuition Assistance for Employees webpage

Applications must be received on time.  Application availability and deadlines are as follows:

Summer 2018 Semester: Online Tuition Assistance Application was made available March 1, 2018, and the deadline is April 6, 2018

Fall 2018 Semester: Online Tuition Assistance Application will be available June 1, 2018, and the deadline is July 6, 2018

Spring 2018 Semester: Online Tuition Assistance Application will be available October 1, 2018, and the deadline is November 2, 2018

Reminder to Complete Sexual Harassment Training

All University of Kansas employees are expected to complete the Harassment/Discrimination, Sexual Misconduct/Violence Reporting Obligations as soon as possible.  If you have not completed the training please log into the portal for KU's Performance and Learning Management system and click on the link for "Intersections: Preventing Sexual Discrimination and Harassment."

This module will take approximately 1 hour to complete.

The content of this training may be difficult for those impacted by sexual misconduct, sexual harassment or sexual violence. In the Course Training section, you will also find a "Resource Wheel" document with information about support resources available to you.

If you have questions about the course content or would like to more information, please contact Institutional Opportunity and Access (IOA) at 785-864-6414, or email ioa@ku.edu, or visit their website at http://ioa.ku.edu/.

If you have technical issues with this module, please contact the IT Customer Service Center at itcsc@ku.edu or 785-864-8080.

Spring 2018 Learning and Development Courses

Learning and Development provides opportunities for you to improve core competencies, enhance job performance and grow personally and professionally. Our spring 2018 courses will allow you to network with colleagues across the university, and build your capacity in giving and receiving feedback, use the Zig-Zag model for creative problem-solving, manage difficult conversations, discover your strengths, and build your skills in supervisory roles.

View our full course catalog of all available course offerings and register to attend using our Learning Management System at mytalent.ku.edu

Retirement Luncheons

Individuals who have retired since July 1, 2017, and those who are currently known to be retiring by July 31, 2018 will be honored at a luncheon this spring.

University Support Staff and Unclassified Professional Staff retirees will be recognized at a luncheon at noon on May 1st in the Kansas Union Ballroom.  Retiree invitations were mailed the first week in March.  For more information about this luncheon, contact Mary Karten at 864-7346 or mkarten@ku.edu.

Faculty and Academic Staff retirees will be recognized at a luncheon at noon on May 23rd in the Kansas Union Ballroom.  Retiree invitations will be mailed mid-April.  For more information about his luncheon, contact Debra Bia at 864-4168 or dbia@ku.edu

Performance Management System Goal Setting

At this time, all Staff University-wide should be using the Performance Management System, in partnership with their supervisors to establish goals for 2018.  More information about the Performance Management System can be found on the Human Resources Website. Training materials can be found here:

Performance Management System - Goals Step-by-Step Instructions - Employees

Performance Management System - Goals Step-by-Step Instructions - Supervisors

If you or your department would like to request additional training to include hands on training, please contact Katie McCauley at kmccauley@ku.edu

When was the last time you updated your life insurance beneficiary form?

A reminder to update your beneficiaries if:

  • You experienced a major life event such as a birth, marriage, dissolution of marriage or domestic partnership, or death in the family.
  • You updated your will or estate plan. Consult with your legal advisor when you create a will to make sure that you understand whether the beneficiary designations you make for insurance plans or financial accounts are affected by your will.

KU provides eligible faculty and staff basic group life insurance equal to 150% of their annual salary and additional optional group life insurance coverage can be purchased.  Please be sure that your designated beneficiary(ies) are up to date for the group life coverage.  If you need to update your beneficiary designation, please complete and return the appropriate beneficiary form (be sure to have your signature witnessed and dated with the same date). 

Beneficiary Form:

For KBOR Mandatory Retirement Plan Participants - http://www.kpers.org/forms/k799a.pdf  (Please contact your KBOR retirement plan provider, TIAA or Voya, if you want to check or update your designated beneficiary(ies) for your retirement plan.)

For KPERS Retirement Plan Participants - http://www.kpers.org/forms/k799.pdf  (The beneficiary(ies) you designate for your group life insurance coverage also will be the beneficiary(ies) for your KPERS retirement plan.)

Who Are My Current Group Life Insurance Beneficiaries?

Please email your inquiry to benefits@ku.edu.  KPERS members can also check beneficiaries at their online KPERS member account or online KPERS statement - https://member.kpers.org/wfmLogin.aspx

Benefits Affected by Out of Area Leaves and Sabbatical

Faculty and staff who leave the area for an extended period of time—on sabbatical, leave without pay, working overseas for the summer or other reasons—and who have concerns about their benefits should contact Benefits at (785) 864-7402 or benefits@ku.edu.

Lean/Six Sigma Training

Human Resource Management and KU IT continue to partner in coordinating Lean/Six Sigma Green Belt certification training. The instructor is Heather McCain who led quality control efforts at Garmin. Each Green Belt certification consists of 4+ days of training (1 day/week for 5 weeks) with a certification test during the last class. We are coordinating 2018 cohorts now based on demand, with the next class beginning April 3.  We will offer a Black Belt certification class in July.  Other units interested in participating in future cohorts can contact either Mike Rounds or Jaci Matney (KU IT).

(Lean/Six Sigma is a process/quality improvement approach. We are focusing on this particular tool in Admin & Finance to establish a common process improvement language and approach. For more information regarding Lean/Six Sigma please go to:  https://www.sixsigmaonline.org/). 

Tobacco Free KU

The Tobacco Free KU policy becomes effective July 1, 2018, thanks in large part to the efforts of the student advocates of Breathe Easy at KU (BEAK). Watch the BEAK video to learn about the policy. Information is available to assist with cessation and helping others quit

Crops to Campus - Local Organic Produce Subscription
May – October 2018 | Pick-up sites on campus and around Lawrence

Make the most of the Kansas growing season and get more fresh vegetables in your diet with Crops to Campus!  Subscribe to 24 weeks of certified organic produce delivered directly to campus or the pick-up site of your choice.

New this year! Add a weekly share of eggs or freshly baked bread. Choose to pick up at any of the Common Harvest locations or try home delivery.

View new pick-up locations and sign up by April 15th for the 2018 growing season at https://wellness.ku.edu/csa

Watkins Heath Services

Free HIV Testing

Watkins Health Services is offering confidential, free HIV testing at six campus events during the spring semester for faculty and staff and students.  Testing is done via a cheek swab and results are provided within 20 minutes. Additionally, free walk-in testing is offered at Watkins Health Services during the entire month of April.  Check in at the Faculty/Staff Immediate Care Clinic on the second floor from 8 a.m. to 4 p.m. Monday through Friday.

Going Abroad This Summer?

When planning an international trip, the last thing you want to worry about is illness.  The Travel Clinic at Watkins Health Services offers pre-travel counseling, immunizations and health advice for faculty, staff and students that is specific to your itinerary.  Protect yourself from serious diseases by scheduling a “travel abroad appointment” at 785-864-9565.  Because several weeks may be required to complete a vaccine series, we recommend the initial appointment be held at least six to eight weeks before departure.

Deal Days/Open House Weight Watchers at Work Program
Thursdays, April 19th or April 26th at 11:30 a.m.

Discounted rate when you sign up at one of these meetings.

Meetings held at KU Endowment Building, West District

Join us for Weight Watchers At Work any Thursday at 11:30 a.m. at KU Endowment, 1891 Constant Ave. This Weight Watchers group meets in the privacy of the student call center at KU Endowment in West District (free parking!). Meetings include a private come-and-go weigh in from 11:00 a.m. - 11:30 a.m. and a 30-minute program that begins at 11:30 a.m. Join any time! For more information, contact Lori Blaylock, coordinator, at 785-832-7337 or lblaylock@kuendowment.org or Kim Stewart, leader, at 785-213-5760 or kimberly.a.stewart@weightwatchers.com.

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