Empowering a Community of Excellence

New Employee Packet

Several forms will require completion on or before your start date in order for your employment to begin and for you to receive your first paycheck. If you did not receive an invitation to complete your onboarding process electronically, all new and returning employees who have not been employed at KU for a year or longer, are required to complete and sign the employee packet as designated below to expedite your onboarding appointment. 

You must complete, print and sign all required forms on or before your first day of work.  You are also encouraged to complete the optional forms provided below.  You may either complete and print each form individually or select All Hiring Forms for a full pdf of the hiring packet.

All Hiring Forms (pdf)

Required Forms

Form Description Additional Required Forms/Documents

Employee Data Sheet

Provides key employee information required for the HR/Payroll System.  Visual verification of the Social Security Card

Direct Deposit Authorization of Employee Pay

Authorizes your financial institution to receive and deposit your bi-weekly pay check.
  • Copy of a void bank check; or
  • A letter from your financial institution noting your account and routing number

Employee Eligibility Verification (I-9)

Verifies the identity and employment authorization of the new employee. Instructions for Form I-9, Employment Eligibility Verification (pdf) Please refer to list A or B and C for documentation or the KU Welcome letter.

W-4 - Federal Withholding Authorization

Identifies the number of personal withholding allowances for year-end federal tax calculations.  Instructions for US Citizens/Permanent Residents and International Employees are available.  

K-4 - Kansas Withholding Allowance Certificate


Identifies the number of personal withholding allowances for year-end federal tax calculations. Instructions for US Citizens/Permanent Residents and International Employees are available.
 

State of Kansas Substance Abuse Policy Affirmation Form

Acknowledges that you have read the State of KS Substance Abuse Policy and agree to its provisions throughout your employment.  

State of Kansas Tax Clearance Information Form

Acknowledges your understanding and expectations to fulfill your responsibility to pay your share of Kansas state taxes.  

Employee Invention Assignment Agreement

The purpose of this form is to indicate that you have read the Employee Invention Assignment Agreement and agree to its provisions throughout your employment with KU.  

State of Kansas Employee Oath and University Policy Acknowledgement (pdf)

The purpose of this form is to complete the State of Kansas Oath and to indicate that you have read and agree to follow the specific university policies throughout your employment with KU.  

State of Kansas Agency Employment Form

The purpose of this form is to indicate if you have ever been employed at the University of Kansas of other State of Kansas Agencies.  

Optional Forms

Form Description

Voluntary Self Identification of a Disability
This form is voluntary to disclose disability status. A glossary of terms used on this form is available. 
Missouri Residents Additional forms for Missouri Residents are available on the payroll website

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