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July 2021 Newsletter

July, 2021
Nominate Exceptional Staff for Employee of the Month!

Thank you to all who took the time to nominate individuals for Employees of the Month this year, and we encourage others to follow their example and nominate an exceptional staff member by completing the Employee of the Month Nomination Form

Winners receive a $750 award, a surprise visit from a member of the Provost’s Office, and they become a candidate for the 2022 Employee of the Year Award.

Nominations need not come from an individual’s manager or supervisor, anyone can nominate staff whom they feel go out-of-their way to help others or exceed the normal requirements of their jobs.  This program is open to all regular staff with half-time or greater appointment, with a year of service at the time of nomination.  Employees of most affiliated corporations are also eligible for this program.

And the 2021 winners are…

Owen Mallonee, January

Pavika Saripalli, January

Ramia Whitecotton, February

Alex Terwilliger, February

Annie McBride, March

Whitney Onasch, March

Bailee Myers, April

Keesa Schrader, April

Carla Ramirez, May

Brock Babcock, May

Bryce Ridgway, June

Kristin Hundley, June

47th Annual Employee Recognition Celebration

In an annual ceremony each spring, we recognize and appreciate the hard work and dedication of KU faculty and staff who have five to 50 years of service. This year, we would like to honor KU employees in a virtual format.

Please join the Employee Recognition Committee in pausing to celebrate our colleagues and friends for their years of service to the University of Kansas. You can review the full list of honorees on the Human Resource Management website. Recognition pins and gifts will be distributed by department at a later date, to be announced.  

Along with recognizing employees for five to 50 years of service, we also announce those who were selected as Employees of the Year and Team of the Year.

On a quarterly basis, the Employee Recognition Committee, made up of staff from across campus, gather to review all Employees of the Month nominations. The committee is faced with the humbling task of making these selections. Each month the committee names two people as Employees of the Month. From this group of esteemed colleagues, two are selected as Employees of the Year.

Performance Management System Goal Setting

At this time, all Staff University-wide should be using the Performance Management System, in partnership with their supervisors to establish goals for 2021.  More information about the Performance Management System can be found on the Human Resources Website. Training materials can be found here:

If you or your department would like to request additional training to include hands on training, please contact Monica Bradshaw at msbradshaw@ku.edu

Parking on campus this Fall

If you paid for a permit via payroll deduction in 2020-21, it will expire on 7/31/2021, with deductions ending 8/6/2021. If you want a permit for the 2021-2022 academic year, you will need to actively select a permit option and choose payroll deduction during the process.

  • If you qualify for payroll deduction and wish to enroll in payroll deduction, you may do so at any time.
  • Before you enroll in payroll deduction, review the options below for shorter-term, less expensive permits.
  • Once selected, payroll deduction cannot be stopped during the academic year unless you leave KU.
  • 2021-22 deductions will start with the 8/8/21 pay cycle. Deductions for academic year staff (nine-month appointees) will start with the 10/30/2021 paycheck and end with the 5/28/22 paycheck.

There is more information about permit prices and deduction amounts on our website.

In case you are not yet sure of your fall schedule, we are continuing to offer short-term options that will allow you to periodically park on campus, as needed. Any of these permits that you currently have must be used by July 31, 2021.

  • 30-use and 15-use permits
    • Permits are valid for the number of stated uses. Parking on any given day constitutes one use.
    • Available in Gold, Blue, Red, Park & Ride and Yellow (qualification restrictions apply).
    • Permits are not date-specific.
    • Each unique date that a registered plate is scanned by a mobile LPR (license plate recognition) vehicle constitutes a single use, even if that scan results in a ticket. (e.g., if you paid for a Red permit and park in a Blue lot, that counts as a single day use and you would be ticketed for parking in the incorrect lot).
    • KU Transportation Services will send you an email showing your declining balance of uses on the permit.
    • Permits expire July 31, 2022.
    • No refunds for unused days.
    • Not available on payroll deduction.
  • Daily permits
    • Daily permits can be purchased online through the KU Parking portal.
    • Available in Gold, Blue, Red, Yellow, Housing, Park & Ride and parking garages (qualifications restrictions apply).
    • Dates must be specified.
    • A maximum of five days can be purchased at a time.
    • No limit on number of purchases.
    • No refunds on purchases.
    • Not available on payroll deduction.
Work Location Accommodations

A work schedule modification or remote work arrangement request for a health-related reason should be submitted directly to the ADA Resource Center for Equity & Accessibility. As a reminder medical information should not be shared between an employee and a supervisor if the employee is seeking remote work for those reasons. If you have questions or concerns about your work location designation, and it is not ADA-related, please contact Human Resource Management at hrdept@ku.edu, and you will be routed appropriately.

Training for Remote Workers and Supervisors

We have all learned a great deal about remote work this past year. As the Provost noted in a recent email, some staff members will continue to work remotely even as others return to campus. HRM Learning & Development has created two new training classes to support remote workers. One is for employees who will work remotely, and the other is for supervisors with remote workers.

The classes will be instructor-led and conducted via Zoom. They will be offered multiple times throughout July and August. All employees who have been designated as remote (i.e., not hybrid and not on campus) are required to complete the Working Remotely course. Anyone supervising at least one remote employee is required to complete the Supervising Remote Employees course.

The Zoom class sessions will cover the basics of the new Remote Work Policy and provide best practices for important topics, such as: communicating effectively, setting goals and expectations, managing time and technology, and building and maintaining strong team relationships.

Please watch for more information in the upcoming Learning & Development Newsletter.

Course descriptions and class times are available in MyTalent, www.mytalent.ku.edu. You can access them here:

Supervising Remote Workers – KU Staff

Working Remotely – KU Staff

Tuition Assistance for Employees

KU provides eligible employees with assistance to cover tuition for one class (up to 5 hours) per semester.  To access the Online Tuition Assistance Application and for information about the program, please visit the Human Resource Tuition Assistance for Employees webpage

Spring 2022 Semester:  The application will be made available October 1, 2021, and the deadline is November 5, 2021

Please contact hrdept@ku.edu or call 785-864-4385 with any questions about the program or to schedule a program presentation for your department.

Schedule a Biometric Screening – Earn HealthQuest credits!

The HealthQuest Rewards Program is a wellness incentive program offered by the State Employee Health Plan (SEHP) that promotes health and wellness through incentives and information.  Participants who complete activities that promote physical, mental, and emotional wellness earn credits towards premium discounts and/or HRA/HSA reward dollars.  Employees and spouses enrolled in the medical portion of the SEHP have the opportunity to earn credits by participating in various well-being activities offered through HealthQuest. By participating in a biometric screening you can earn a maximum of 23 credits. During the screening, a health professional will measure cholesterol, triglycerides and glucose, blood pressure, body mass index (BMI) and waist circumference.

To schedule an on-site screening appointment, visit your HealthQuest portal and select “Complete Your Biometric Screening” on the left-hand navigation. 

You can also schedule by phone at 1-888-275-1205, option 3 (available 24/7).  There are currently available appointments at the Kansas Union on September 14, October 4, October 6, October 7, October 26, and October 29.

2021 Incentive Guide  - Plan C, J, N, Q

2021 Incentive Guide – Plan A

Earn HealthQuest credits for COVID-19 Vaccinations

On June 18, 2021, the Health Care Commission voted to provide an incentive of three (3) HealthQuest credits for members that receive a COVID-19 vaccination and report it through the HealthQuest portal. Members may receive their COVID Vaccine incentive any time during 2021, even if they received their vaccine prior to this announcement. 

Members will receive an email from HealthQuest announcing the new incentive and will be able to self-report their vaccinations through the HealthQuest portal beginning Friday, June 25, 2021. 

Once a member is logged in, they will need to click on the COVID-19 image on the right-hand side of the screen, complete a short questionnaire and click submit. The credits will populate instantly. 

Members can learn more about the COVID vaccine by visiting kansasvaccine.gov and can locate a vaccination site by visiting vaccines.gov

For any questions regarding the HealthQuest program, please contact SEHPHealthQuest@ks.gov

Save Money on your Prescriptions

Many of us rely upon prescription medications to get through our day, but those medications can be expensive, especially at the beginning of the year before your deductible has been met.

Rx Savings Solutions is part of your benefits through the State Employee Health Plan. They look out for you and notify you when you have a potential savings opportunity, whether it be by taking a different medication to treat the same condition or to purchase the same drug at a different pharmacy for less. RxSavings Solutions can also take the stress out of changing prescriptions. They'll work with your doctor and your pharmacy on your behalf.

Now Available at Watkins Health

COVID-19 vaccine is available at Watkins Health Services by appointment only. Current faculty and staff can schedule an appointment by calling 785-864-9565 between the hours of 8:30 am to 4:30 Monday through Friday. A face mask is required to be worn when entering the building.

The Community Blood Center has declared a blood emergency and is calling on all healthy individuals to make a life-saving blood donation. The local blood supply has been low since the onset of the COVID-19 pandemic and donors are needed. Watkins Health Services will host a blood drive on Wednesday, July 14 from 9:30 am – 3:30 pm. Please sign up to donate if you are able.  

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