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July 2020 Human Resource Management Newsletter

July, 2020
HRM FAQs

FAQs will be updated as needed based on new information from federal, state and university leaders. Additional questions or clarification may be directed to the Human Resource Management designated call center from 8-5 Monday-Friday at 785-864-4946 or hrdept@ku.edu or as directed in the FAQ response.

Coronavirus FAQs

Salary Reduction FAQs

Furlough FAQs

Verification of Employment

The University of Kansas uses The Work Number® (TALX Corporation) to provide automated employment and income verifications for our employees. 

The Work Number is an automated service that provides you with the ability to quickly provide proof of your employment or income. You benefit from having control of the process, since you authorize access to your salary information. The Work Number provides verification services for over 50 million employees. It is widely used by mortgage lenders, banks, apartment complexes and others (verifiers) who may need proof of employment or income, and it is easy for them to use.  The Work Number will be used when you need employment or salary verification when buying or renting a home, purchasing or leasing a car or applying for any type of loan or credit. 

Please contact Human Resource Management at hrdept@ku.edu, call 785-864-4946 or visit http://humanresources.ku.edu/employment-and-salary-verification  for more information.

2019-2020 Staff Fellows Project

KU is committed to removing barriers, creating a proactive inclusive culture, and ending stigma surrounding mental health.  The 2019-2020 Staff Fellows project focused on identifying and examining current campus stigma, perceptions, and barriers regarding mental health.  The Staff Fellows cohort focused on six key areas: 

1. Raising awareness and ending stigma

2. Improving climate and culture 

3. Identifying gaps in resources and/or services 

4. Improving access to resources 

5. Identifying proactive campus-wide policies, and 

6. Identifying innovative ideas that promote an understanding of mental health, compassion and a sense of belonging for all Jayhawks.   

Their report and final presentation with findings and recommendations can be found here.

2020 Staff Leadership Summit

The 2020 Staff Leadership Summit was definitely one that will be remembered, not only was it the first fully online program, it also boasts the largest employee participation ever! 
Traditionally we have not been able to host more than roughly 400 people in person, however, this year we were able to accommodate nearly 800!  We were so fortunate to work with a fantastic group of speakers who quickly created content in a fully online format, giving us the opportunity to launch videos over the course of a week. This was key to making it possible for that record number of employees to view the content when it was convenient for them.  

If you have not yet been able to watch the videos from the 2020 Staff Leadership Summit -  Staff Mental Health and Wellness, you are still welcome to do so and can find them here.

We look forward to creating another great Staff Leadership Summit next year!

LinkedIn Learning

KU Human Resource Management Learning and Development provides a variety of services aimed at improving individual and organizational performance. This includes professional development programming. 

All KU staff and faculty have the benefit of unlimited access to LinkedIn Learning through mytalent.ku.edu. Getting started in easy: log into mytalent.ku.edu, click the Learning tile, and search directly in the Find Learning box or click “Browse all courses.” If you have any difficulties, please contact hrdept@ku.edu.

Here are some LinkedIn Learning courses you may find helpful for our current situation:

Leading Yourself #9978 (55 minutes)

In this course, learn how to manage your mindset, behaviors, and workplace relationships to help you stand out in your organization and in your industry as a leader. Whether you're on the management track or you're an individual contributor, authors and leadership experts Lisa Earle McLeod and Elizabeth McLeod can help you take charge of your own learning. They explain when and where you need to be leading yourself, as well as how to track your goals, take charge of your own development, and even give yourself a performance review. Plus, learn tips for motivating yourself, leading your peers, and managing your boss.

How to Manage Feeling Overwhelmed #26108 (44 minutes)

Feeling overwhelmed is common. It’s a sign that the demands on your time and energy have surpassed your ability to cope with them. Sometimes overwhelm is temporary; other times, it can lead to persistent and unhealthy pressure and strain. The good news is that with the right mindset you can make the unmanageable feel manageable again. In this course from stress expert and performance coach Heidi Hanna, you can learn how to identify and conquer that overwhelmed feeling—so you can remain focused, productive, and in control in the face of whatever comes your way. Discover how to disrupt the stress circuit, cultivate calm and positive emotions, and take small, imperfect steps toward resolution. Heidi also provides tips for recognizing and preventing the overwhelm, so it doesn’t get out of control the next time you have too much to do.

Tuition Assistance Deadlines

KU provides eligible employees with assistance to cover tuition for one class (up to 5 hours) per semester.  For more information about the program to include eligibility, and courses that qualify, please visit the Human Resource Tuition Assistance for Employees webpage

Applications must be received on time.  Application availability and deadlines are as follows:

Spring 2021 Semester: Online Tuition Assistance Application will be available October 1, 2020, and the deadline is November 6, 2020

Performance Management System Goal Setting

At this time, all Staff University-wide should be using the Performance Management System, in partnership with their supervisors to establish goals for 2020.  More information about the Performance Management System can be found on the Human Resources Website. Training materials can be found here:

Performance Management System - Goals Step-by-Step Instructions - Employees

Performance Management System - Goals Step-by-Step Instructions - Supervisors

Sample goals can be found in the goal library in the Performance Management System.

If you or your department would like to request additional training to include hands on training, please contact Monica Bradshaw at msbradshaw@ku.edu

State Employee Health Plan (SEHP) - COVID 19 updates

On March 13, 2020 Governor Kelly provided a memorandum with SEHP updates related to the Coronavirus.  These updates have been extended through July 31, 2020.  Employees covered under the SEHP will receive an email from the SEHP if any changes occur. 

New Hire State Employee Health Plan (SEHP) waiting period change

The Kansas Health Care Commission approved a change in the waiting period for new hires effective July 1, 2020.  The SEHP will move to a true 30-day waiting period on that date.  For example, if an employee is hired on July 3rd, SEHP coverage will be effective August 2nd.  New employees will continue to have 31 days from the date of hire to enroll in coverage. 

30 Day Health Insurance Waiting Period Waiver Process

A frequently asked Benefits question is about the 30-day waiting period for coverage for newly hired employees. The SEHP mandates new employees serve a 30-day waiting period before they are eligible for health insurance coverage. New employees become eligible for coverage the 31st day after hire

The SEHP states that a waiver of the 30-day waiting period can be sought only in the case where the "potential new employee is required to have insurance as a condition of obtaining a work visa for employment in the United States.”   

If you believe you may be eligible for a waiver of the 30-day waiting period, please review the 30 Day Waiver FAQ   Complete the Request for Waiver of 30 Day Waiting Period form and submit it to the Benefits Office by encrypted email to mcole@ku.edu, as the benefits@ku.edu email box cannot accept encrypted email. 

This Request for Waiver information must be received within 30 days of the new employee’s hire date along with a letter from the department head requesting the waiting period waiver. 

If you have any questions concerning this process, please call Benefits at 864-7402 or e-mail benefits@ku.edu as the Benefits team is currently working remotely.

KPERS and KP&F Annual Statements Available

Your 2019 KPERS annual statement is now available! Download a copy in your online account at www.kpers.org .Members requested a shorter and simpler annual statement and the 2019 Statement reflects these changes. Check out this short video.

Access Your Statement

  • Go to kpers.org and click Member Login
  • Click your KPERS account
  • Choose Annual Statements on the left
  • Select 2019 to view PDF

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