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April 2015 Human Resource Management Newsletter

April, 2015
Staff Classification/Market Study, Phase IV Update
Townhall Meetings April 7th and April 16th

Preliminary title assignments for Phase IV positions were sent to unit/department managers for review the week of March 9th. For a complete list of key dates for Phase IV, please visit our project website.

Staff included in Phase IV received an email notification on March 13th and are encouraged to attend Phase IV Town Hall meetings scheduled for April 7th and April 16th. Visit Market Study Town Halls for more information about time and location.

Effective March 15th through December 6th, 2015, no job title changes or salary increases will be accepted for filled staff positions involved in Phase IV of the study.  This action is needed in order to stabilize positions for assignment to new job titles and salary ranges resulting from the study.

Please direct any questions regarding the study implementation to marketstudy@ku.edu

Faculty/Staff Wellness Fair
April 8th KU Memorial Union

The KU Wellness Committee would like to formally invite you to the Wellness Fair on April 8, 2015, located at the KU Memorial Union from 11:30 am to 1:30 pm. Over 100 different vendors on and off campus have been invited to attend the fair - all with the same goal of providing KU Faculty and Staff with the opportunities to develop a healthy lifestyle. 

The vendors will be providing free chair massages, nutrition advice, holistic medicine, stress management guidance, healthy cooking recipes, body composition screening as well as other health screenings, and new ways to balance your 8 Dimensions of Wellness. Plus there will be a chance to win some great door prizes.  For more information, please visit the Wellness Committee website.  

Work Well, Play Well, Be Well.

Tobacco Free KU
The Tobacco Free KU initiative continues to work on making KU a respectful, healthy, clean, and tobacco-free environment for students, faculty, staff and visitors. Participate in the Tobacco Free KU initiative during the Faculty/Staff Wellness Fair on April 8th and at Earth Day activities on April 15th to promote a healthy and an eco-friendly campus environment. To learn more about Earth Day activities, please visit their events page

For more information, please visit the Tobacco Free KU website.

Employee Recognition Ceremony
May 6th at 1:30, Kansas Union Ballroom

Please join us in KU's annual event to honor our faculty and staff for their years of service to the University. Service pins are given to 5, 10, and 15 year honorees, and gifts are given to those with 20, 25, 30, 35, 40, 45, 50, and 55 years of service. As part of the ceremony, this past year’s Employees of the Month are recognized and the Employee of the Year winners are announced. Honorees, faculty & staff, and family members are invited to attend a reception afterwards for punch and cookies.

For a list of those to be recognized this year please visit our list of honorees.

HealthQuest Rewards – Free Biometric Health Screenings
May 6-8th, Burge Union 3rd floor, Courtside Room

Each year the State Employee Health Plan (SEHP) offers free biometric screenings for employees enrolled in the State insurance plan. The upcoming opportunities for KU employees to attend a screening in Lawrence will be May 6 to 8, 2015. Additional screening dates and statewide locations can be found here. Employees will need to complete the online health assessment, after the biometric screening or with lab results from a physician, no later than 11/15/2015 to earn 10 of the 30 credits required for the $480 health insurance premium discount for the 2016 Plan Year.

 Additional Information:

- HealthQuest Screening appointments and information

- HealthQuest Rewards general information

Online Employment Verification is Coming to KU this Spring

Before the end of this academic year, the University of Kansas will begin using “The Work Number/TALX” system to provide automated online employment and income verification for current and former employees. Human Resources and campus departments will direct verifying organizations to “The Work Number/TALX” system for those services, and employees will be responsible for authorizing the release of the detailed salary information to verifying organizations. Income verification will be provided for calendar year 2013 and subsequent years. There will be no charge by KU or by The Work Number to employees for this service. This will eliminate the need for the paper verification forms to be completed by an employee for a verifying organization and then submitted to Human Resources. More information will be provided to employees when “The Work Number/TALX” is implemented. 

Sign-up to Participate in the 2015-2016 Project Search Intern Program!

In August, KU will be launching its fifth year with Project Search. This program provides educational, on-the-job career training to students with disabilities which have completed their high school curriculum. Interns are available approximately five hours a day at the worksite, with job coaches and program teachers for guidance. Each intern goes through a comprehensive interview process to be selected for this program and intern placements are coordinated by Human Resources based upon the individuals strengths, career goals, and the campus unit’s need. Get involved today to have the chance to participate in this rewarding program! Additional information is available by contacting Angie Loving at aloving@ku.edu or 864-1770.

Life Events Impacting State Employee Health Plan Coverage

If you experience a life event such as marriage, divorce, birth/adoption, death, spouse/dependent losing other health insurance coverage or gain or loss of legal custody of a dependent, please be sure to make necessary changes to your health benefit elections. If you are covered by the State Employee Health Plan (SEHP), you have 30 calendar days from the date of your family status change to contact the Benefits Office (benefits@ku.edu or 785-864-4946) and provide any required documentation to support the change (i.e., a marriage license, birth certificate, etc.). If you do not contact the Benefits Office and provide the documentation for the family status change within 30 calendar days, your change request will be denied. 

Benefits Affected by Out of Area Leaves and Sabbatical

Faculty and staff who leave the area for an extended period of time—on sabbatical, leave without pay, working overseas for the summer or other reasons—and who have concerns about their benefits should contact Benefits at (785) 864-7402 or benefits@ku.edu.

Institutional Opportunity and Access Update

Office of Institutional Opportunity and Access (IOA) continues to implement a grant from the Kansas Health Foundation. The purpose of the grant is to develop sexual assault prevention programming for the KU Lawrence campus which focuses specifically on engaging men. In an effort to develop the most effective programming, IOA has worked with graduate researcher Michael McRill to conduct focus groups of students. The focus groups have identified attitudes about sexual assault across a broad spectrum of the undergraduate population, as well as enthusiasm for specific programming ideas equipping students to speak up for their fellow Jayhawks.

Local Farms Bring “Crops to Campus” for Employee, Student Subscription Program

Through a partnership with Common Harvest CSA, KU will launch “Crops to Campus,” a program to bring a local produce subscription service to campus in spring 2015. CSAs, or community supported agriculture programs, provide weekly produce deliveries for individuals and families, who in turn support the farms growing the produce through the purchase of a share, or subscription. The Common Harvest CSA program is made up of four certified organic farms from within Douglas County: Moon on the Meadow, Buller Family Farm, The Red Tractor Farm, and Juniper Hill Farms. KU faculty, staff, and students are invited to learn more and sign up for a Crops to Campus subscription.

Performance Management System Update

On January 5, 2015, the Performance Management System went live for all employees in the Administration and Finance Section that report up to Vice Provost, Diane Goddard. At this time, all employees who have received training should be using the Performance Management System to establish goals. More information about the Performance Management System can be found on the  Human Resources Website. Training materials can be found here:

Performance Management System - Goals Job Aid - Employees

Performance Management System - Goals Job Aid - Supervisors

If you or your department would like to request additional training to include hands on training, please contact Katie McCauley at kmccauley@ku.edu



OrthoKansas, LLC Now on Campus

Watkins Health Services is pleased to announce that orthopedic services are now available onsite for students, faculty and staff. OrthoKansas, LLC, which has operated in Lawrence since 1972, opened a satellite office on the second floor of Watkins Health Center in January. Services provided include treatment for sprains, fractures, joint pain, arthritis, sports injuries and more. Appointments can be scheduled by calling OrthoKansas, LLC directly at 785-843-9125 or via their website. OrthoKansas, LLC handles the billing for their own specialty services offered at Watkins and may be contacted directly with questions related to costs, insurance and billing.

Going Abroad This Summer?
The Travel Clinic at Watkins Health Center

When planning an international trip, the last thing you want to think about is illness. The Travel Clinic at Watkins Health Center offers pre-travel counseling, immunizations and health advice for students, faculty and staff planning to travel outside of the United States. Protect yourself from serious diseases by scheduling a “travel abroad appointment” at 785-864-9507. 

What to expect:

  • A clinician will review which immunizations may be needed for your itinerary. Because several weeks may be required to complete a vaccine series, we recommend the initial appointment be held at least six to eight weeks before departure. It is important to bring all immunization records available to the appointment.
  • Prescriptions are often provided for Traveler’s Diarrhea and Malaria prophylaxis. 
  • Counseling on other infectious diseases and safety information is included.
  • Travelers are also provided with emergency numbers, resources and information on health facilities while abroad.  
Welcome New HRM Employee

Jami Jones portrait.Jami Jones has joined the Learning & Development team as our new Learning & Organizational Development Specialist. Jami worked as a project manager for KU's Information Technology unit prior to joining HRM.  Her contributions to the Staff Fellows Program, as a facilitator and member of the program committee, have been vital to helping the cohort understand project management and tackle the task of researching and framing recommendations for a premiere professional development program at KU. In her new role, Jami’s responsibilities include the design and delivery of both instructor led and online programs, as well as, building capacity around the organizational development services offered through HRM. Jami finds great joy in spending time with her two-year old son Parker and husband John, either enjoying all the Lawrence community has to offer, or at home working in the yard, garden, or on their tiny bungalow. 

Congratulations to Lynn George on her Upcoming Retirement

Lynn George will be saying farewell to the University after 39 years of dedicated service on June 5, 2015. Her exceptional training, coaching and assistance in the Employment Division will be greatly missed and will not be easily replaced. In order to honor Lynn’s preferences, there will not be a formal reception, but we do encourage you to send her a personal note expressing your thanks and well wishes. 

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